Mailing GuideLines

How to mail

Transcript

1. Mailing Guidelines Navneet Ojha
2. DO’S
3. An effictive email must have
4. • Have a clearly stated subject line.
5. • Have a clearly stated subject line. • Place priority information in the beginning.
6. • Have a clearly stated subject line. • Place priority information in the beginning. • Be brief without being rude.
7. • Have a clearly stated subject line. • Place priority information in the beginning. • Be brief without being rude. • Use correct grammar and spelling to avoid confusion.
8. • Have a clearly stated subject line. • Place priority information in the beginning. • Be brief without being rude. • Use correct grammar and spelling to avoid confusion. • Have a signature which may include position held/ address/ phone number etc.
9. • Have a clearly stated subject line. • Place priority information in the beginning. • Be brief without being rude. • Use correct grammar and spelling to avoid confusion. • Have a signature which may include position held/ address/ phone number etc. • Work with others.
10. • Have a clearly stated subject line. • Place priority information in the beginning. • Be brief without being rude. • Use correct grammar and spelling to avoid confusion. • Have a signature which may include position held/ address/ phone number etc. • Work with others. • Strive for quality.
11. • Have a clearly stated subject line. • Place priority information in the beginning. • Be brief without being rude. • Use correct grammar and spelling to avoid confusion. • Have a signature which may include position held/ address/ phone number etc. • Work with others. • Strive for quality. • Have a simple vocabulary, uncomplicated sentences and short paragraphs.
12. DONT’S
13. An email must not have • Be too long
14. An email must not have • Be too long • Be all in ’CAPITAL LETTERS’. This is considered as ’shouting’. However, some words may be capitalised for emphasis.
15. An email must not have • Be too long • Be all in ’CAPITAL LETTERS’. This is considered as ’shouting’. However, some words may be capitalised for emphasis. • Be vague or have insufficient information.
16. An email must not have • Be too long • Be all in ’CAPITAL LETTERS’. This is considered as ’shouting’. However, some words may be capitalised for emphasis. • Be vague or have insufficient information. • Carry attachments
17. SUBJECT
18. 1. Use a meaningful subject line 2. Use [OT] for off-topic discussion
19. WRITE IN FULL
20. “ur lec is very usefull to as,thank u for ur lec by me and my friends,plz provide knowlodge support to as.
21. • Don’t send e-mail as an SMS message.
22. • Don’t send e-mail as an SMS message. • Grammar do matter.
23. • Don’t send e-mail as an SMS message. • Grammar do matter. • Always do spell check.
24. PUNCTUATION
25. Use appropriate punctuation marks at appropriate spacing.
26. Why so many punctuation-marks? • Give spacing after punctuation marks (’.’ ’,’ ’?’ etc).
27. Why so many punctuation-marks? • Give spacing after punctuation marks (’.’ ’,’ ’?’ etc). • Begin the naming words with capital letter.
28. Why so many punctuation-marks? • Give spacing after punctuation marks (’.’ ’,’ ’?’ etc). • Begin the naming words with capital letter. • Use ’I’ instead of ’i’
29. TOP POSTING
30. No Top Posting
31. TRIM MAILS
32. Use interleaved, trimmed posting Use <snip> or trim the mail.
33. QUOTED MAILS
34. No Over-Quoting It should have maximum quotes upto 3.
35. PLAIN TEXT
36. Use Plain text formatting. No RTF (Rich Text Format).
37. SIGNATURE
38. Set your signature here go to setting then to general
39. ATTACHMENT
40. • Attachments to e-mail sent to mailing list is very BAD.
41. • Attachments to e-mail sent to mailing list is very BAD. • Attachments to email make the messages much bigger.
42. • Attachments to e-mail sent to mailing list is very BAD. • Attachments to email make the messages much bigger. • They create an enormous amount of extra Internet traffic
43. • Attachments to e-mail sent to mailing list is very BAD. • Attachments to email make the messages much bigger. • They create an enormous amount of extra Internet traffic • They also can create problems for the recipients, who may be limited to low-bandwidth connections.
44. • Attachments to e-mail sent to mailing list is very BAD. • Attachments to email make the messages much bigger. • They create an enormous amount of extra Internet traffic • They also can create problems for the recipients, who may be limited to low-bandwidth connections. • Instead, post a file elsewhere on the web, and include a URL to that file in your email, not the file itself.
45. FEEDBACK
46. Give positive and negative points while giving feedback. There should be atleast 2 positive points and 2 negative points in feedback. Make separate heading for positive and negative feedback.
47. THANK YOU