CAP Communicart — 18F Demo Day, 9 May 2014

Transcript

1. COMMUNICART
   &
   Common
   Acquisition
   Platform
   Federal Acquisition Service
   

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2. Bennie
   Federal Purchase Card Holder
   2
   

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3. “Purchasing is broken up. There is one step
   and then a wait, another step and then a wait,
   because we don’t have a process.”

   - Bennie, P-Card Holder
   3
   Government purchasing is complex because rules of
   fairness and auditing separate the purchaser from the
   person wanting the items—-which also occurs in nursing
   homes and other places. Our permissively reusable code
   can be found at https://github.com/18F/C2.
   

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4. P-Card holders have 3 main problems.
   The multi-person approval and audit rules
   create internal communication problems.
   1. Knowing where they
   are in the process
   2. Organizing multiple
   streams of information
   3. Anticipating and getting
   timely approvals
   “Some (orders) automatically reconcile
   and some don’t. You get confused.”
   - Yolanda, GSA
   “There are over 15 spreadsheets for
   me to keep updated.”
   - Brian, Interior
   “This recent time we have gone back
   and forth 3 or 4 times.”
   - Cheryl, GSA
   4
   

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5. 5
   Automates Emails
   Keeps requesters, approvers and
   everyone else in the loop.
   Communicart is convenient.
   Stores Data
   Requests, approvals, and data are
   stored for easy future reference.
   Communicart is an approvals organizer built around email so it fits into the
   existing workflow of acquisition professionals.
   

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6. Communicart makes it easy to approve purchases and share results with
   requestors, approvers and peers.
   Communicart is intuitive.
   Easy Display Approval Bar
   A single click to collect all your
   approvals.
   Exportable Spreadsheet
   Easy communication with everyone
   and every database.
   6
   Full Purchase Item Details
   

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7. 18F and CAP built Communicart in two months by running 1-2 week sprints.
   Communicart leverages agile development.
   Business and developers
   collaborate daily
   Working software is our
   measure of success
   The customer is the highest
   priority 2 Week
   Sprints
   7
   

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8. 8
   1 team
   16 testers
   300K P-Card holders
   2 Million hours
   Hacking the acquisition process with 

   easy-to-use Digital Services drives 

   efficiency, transparency, and savings.
   

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