CAP Communicart — 18F Demo Day, 9 May 2014

Transcript

1. COMMUNICART & Common Acquisition Platform Federal Acquisition Service
2. Bennie Federal Purchase Card Holder 2
3. “Purchasing is broken up. There is one step and then a wait, another step and then a wait, because we don’t have a process.”
 - Bennie, P-Card Holder 3 Government purchasing is complex because rules of fairness and auditing separate the purchaser from the person wanting the items—-which also occurs in nursing homes and other places. Our permissively reusable code can be found at https://github.com/18F/C2.
4. P-Card holders have 3 main problems. The multi-person approval and audit rules create internal communication problems. 1. Knowing where they are in the process 2. Organizing multiple streams of information 3. Anticipating and getting timely approvals “Some (orders) automatically reconcile and some don’t. You get confused.” - Yolanda, GSA “There are over 15 spreadsheets for me to keep updated.” - Brian, Interior “This recent time we have gone back and forth 3 or 4 times.” - Cheryl, GSA 4
5. 5 Automates Emails Keeps requesters, approvers and everyone else in the loop. Communicart is convenient. Stores Data Requests, approvals, and data are stored for easy future reference. Communicart is an approvals organizer built around email so it fits into the existing workflow of acquisition professionals.
6. Communicart makes it easy to approve purchases and share results with requestors, approvers and peers. Communicart is intuitive. Easy Display Approval Bar A single click to collect all your approvals. Exportable Spreadsheet Easy communication with everyone and every database. 6 Full Purchase Item Details
7. 18F and CAP built Communicart in two months by running 1-2 week sprints. Communicart leverages agile development. Business and developers collaborate daily Working software is our measure of success The customer is the highest priority 2 Week Sprints 7
8. 8 1 team 16 testers 300K P-Card holders 2 Million hours Hacking the acquisition process with 
 easy-to-use Digital Services drives 
 efficiency, transparency, and savings.