SHERPA/RoMEO: A How-To Guide

A short presentation on searching and understanding SHERPA/RoMEO, a database of publisher copyright and self-archiving policies.

Transcript

1. SHERPA/ROMEO: FIND JOURNAL ARCHIVING AND COPYRIGHT POLICIES A How-To Guide by FGCU Library
2. sherpa.ac.uk/romeo
3. sherpa.ac.uk/romeo
4. SHERPA/RoMEO • Database to find publisher copyright and archiving policies • Search by ◦ Journal Title ◦ ISSN ◦ Publisher • Inform yourself what articles you can self-archive ◦ Archiving research makes it more discoverable and can lead to more citations
5. Terms to Know • Pre-print: The version of an article submitted to a journal • Post-print: The version accepted for publication ◦ This version is after peer review, but before typesetting. • Publisher’s version/PDF: The final, published version
8. RoMEO Colors SHERPA/RoMEO categorize archiving policies by colors • Green: Can archive pre-print and post-print or publisher’s version/PDF • Blue: Can archive post-print or publisher’s version/PDF • Yellow: Can archive pre-print • White: archiving not formally supported
9. Be careful with publisher’s PDFs • Most publishers do not permit archiving the publisher’s PDFs. • Look at the RoMEO record or publishing agreement to confirm. • But 1,000+ publishers in SHERPA/RoMEO do allow publisher PDF archiving! ◦ Check out the list: sherpa.ac.uk/romeo/PDFandIR
10. Let’s look at a sample RoMEO record.
11. Searching: Science
12. Understanding a RoMEO Record Find the journal name
13. Understanding a RoMEO Record Find the RoMEO Color
14. Understanding a RoMEO Record It’s a green journal! You can archive the pre-print and post-print or publisher’s PDF.
15. Understanding a RoMEO Record The record will confirm what versions exactly below.
16. Understanding a RoMEO Record You can archive the pre-print and post-print, but not the publisher’s PDF. Great!
17. Understanding a RoMEO Record Read through the general conditions
18. Archiving conditions to note • Cannot archive until publication • Authors retain copyright ◦ This is rare for a major journal. Most require a transfer of copyright. • Archive on author’s personal website or institutional repository ◦ Note: This does not give you permission to post on commercial platforms, such as academic social networks like ResearchGate or Academia.edu. • Must link to publisher’s version ◦ Easy to do! Remember to include a link on your website or repository submission
19. Want to know more? Look at the standard policies and publishing agreement for the journal
20. Now you’re ready to archive and share your research!
21. Top Tip: Archive in DigitalFGCU • Archiving your research in DigitalFGCU is recommended • You are allowed to archive the post-print in an institutional repository • FGCU Library will then ensure preservation of your article ◦ You don’t have to worry about maintaining a copy! ◦ You can link to the DigitalFGCU copy online and know it’ll always be there.
22. How do I archive in DigitalFGCU? • Email the correct copy of your article to libarchives@fgcu.edu ◦ For this record that’s the post-print (accepted version after peer review) ◦ The copy you received after peer review will be in a Word document or PDF • Include the article citation ◦ Don’t forget a link to the published version! • That’s it! The Library will do the rest.
23. In less than 5 minutes you took a giant leap toward more readers and citations!