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Inbox Zero

41565acfd46c69765dcc03da170a4ff5?s=47 Roo Reynolds
November 23, 2015

Inbox Zero

A brief introduction to Inbox Zero: what it is and some personal suggestions

41565acfd46c69765dcc03da170a4ff5?s=128

Roo Reynolds

November 23, 2015
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  1. Inbox zero ! "

  2. Do you Have a lot of unread email? Experience email

    overload? Waste time looking for and re-reading emails? 'Mark as unread' so you'll go back to deal with it? Feel anxious that you're not getting back to people? Worry about what's lurking in the middle of your inbox?
  3. None
  4. Merlin Mann says 1. Don't leave your email client open.

    Process email periodically 2. "I don't know" is a good answer, as is "do you still need this?" 3. "It’s not how many messages are in your inbox–it’s how much of your own brain is in that inbox" 4. It's a process, not a state. Especially not a state that requires significant infrequent effort 5. Delete, delegate, respond, defer, do
  5. • Delete • Delegate • Respond • Defer • Do

  6. • Delete  • Delegate • Respond • Defer •

    Do First, delete/archive as many new messages as possible... ☑
  7. • Delete • Delegate  • Respond • Defer •

    Do ...then forward anything that can be best answered by someone else ➡
  8. • Delete • Delegate • Respond  • Defer •

    Do Immediately respond to any new messages that can be answered in two minutes or less ⌛
  9. • Delete • Delegate • Respond • Defer  •

    Do Will it take more than two minutes? Put it in a pile to deal with later... !
  10. • Delete • Delegate • Respond • Defer • Do

     ...and set aside time to respond to them. Obvs. !
  11. None
  12. Roo suggests

  13. Turn on Gmail keyboard shortcuts

  14. R = reply A = reply all F = forward

    E = archive S = star L = add label V = move [ = archive + next email
  15. Turn on Multiple Inboxes (Gmail Labs feature)

  16. See your starred emails directly below your inbox

  17. See your starred emails directly below your inbox

  18. If you liked that...

  19. None
  20. Roo Reynolds | @rooreynolds Thank you http://www.43folders.com/topics/inbox-zero http://gettingthingsdone.com/

  21. ! "