Inbox Zero

A brief introduction to Inbox Zero: what it is and some personal suggestions

Transcript

1. Inbox zero
   ! "
   

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2. Do you
   Have a lot of unread email?
   Experience email overload?
   Waste time looking for and re-reading emails?
   'Mark as unread' so you'll go back to deal with it?
   Feel anxious that you're not getting back to people?
   Worry about what's lurking in the middle of your inbox?
   

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4. Merlin Mann says
   1. Don't leave your email client open.
   Process email periodically
   2. "I don't know" is a good answer, as is
   "do you still need this?"
   3. "It’s not how many messages are in
   your inbox–it’s how much of your
   own brain is in that inbox"
   4. It's a process, not a state. Especially
   not a state that requires significant
   infrequent effort
   5. Delete, delegate, respond, defer, do
   

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5. • Delete
   • Delegate
   • Respond
   • Defer
   • Do
   

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6. • Delete
   • Delegate
   • Respond
   • Defer
   • Do
   First, delete/archive
   as many new messages as possible...
   ☑
   

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7. • Delete
   • Delegate
   • Respond
   • Defer
   • Do
   ...then forward anything
   that can be best answered by someone else
   ➡
   

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8. • Delete
   • Delegate
   • Respond
   • Defer
   • Do
   Immediately respond to any new messages
   that can be answered in two minutes or less
   ⌛
   

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9. • Delete
   • Delegate
   • Respond
   • Defer
   • Do
   Will it take more than two minutes?
   Put it in a pile to deal with later...
   !
   

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10. • Delete
    • Delegate
    • Respond
    • Defer
    • Do
    ...and set aside time to respond to them.
    Obvs.
    !
    

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12. Roo suggests
    

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13. Turn on Gmail keyboard shortcuts
    

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14. R = reply
    A = reply all
    F = forward
    E = archive
    S = star
    L = add label
    V = move
    [ = archive + next email
    

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15. Turn on Multiple Inboxes (Gmail Labs feature)
    

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16. See your starred emails directly below your inbox
    

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17. See your starred emails directly below your inbox
    

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18. If you liked that...
    

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20. Roo Reynolds | @rooreynolds
    Thank you
    http://www.43folders.com/topics/inbox-zero
    http://gettingthingsdone.com/
    

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21. ! "
    

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