Sakai is our campus Swiss Army knife

Providence College uses Sakai in ways that go beyond simple Course sites

Transcript

1. Sakai is Our Campus Swiss Army Knife Beyond the Course Site Siobhan Ross, Instructional Technology Yvonne Arruda, Dean, Enrollment Services Adam Hauerwas, Information Technology Providence College Open Apereo June 1 – 4, 2014 Miami, FL http://media.npr.org/assets/img/2011/09/30/ap8612161144_slide-9f5584391c17023b9455fb565e9958663ce01cc5-s6-c30.jpg
2. Roadmap § A little about us § Why Sakai? § Case Studies http://criticalmiami.com/photos/2007/bus/1.gif
3. Providence College is a primarily undergraduate, liberal arts, independent, not-for-profit, Catholic institution of higher education. •  Located in historic Providence, Rhode Island •  Founded in 1917, PC is the only college in the nation operated by the Dominican Fathers of Saint Joseph •  ~3,850 undergraduate students •  ~1,800 graduate and continuing education students •  Highlight Program: Development of Western Civilization, 4- semester lecture- and seminar-based courses required for all first and second year students Image courtesy of: http://www.unigo.com/explorer/photos/photodirectory.aspx?collegeid=239
4. What an odd group Yvonne Arruda, Enrollment Services http://shard4.1stdibs.us.com/archivesE/upload//mods/0112/U0611278131262/8131_1326582057_2.jpg Adam Hauerwas, Academic Computing Siobhán Ross, Instructional Technology
5. Why Sakai? § Every person on campus has an account § Familiarity by most faculty, students and staff § Already pay for the service (hosted solution with Asahi Net International) § Good enough http://upload.wikimedia.org/wikipedia/commons/0/0c/Why,_Arizona.jpg
6. Issue: Placement Testing § Each year, 1000+ students need course registration prior to Orientation § Placement tests available in: §  Math §  Spanish §  French §  Italian §  “Pre-Orientation Undeclared Interest Survey” § Placement in Math requires both qualitative “knowing what they know” and quantitative “knowing how they perform” measures
7. Approach: Sakai Tests & Quizzes for Math Placement § Created “Survey” and “Quiz” for Math § Survey has “multiple select” questions to represent knowledge of concepts § Test has MathML for equations §  Four parts, each part having nine questions §  Maximum score: 999.9 (know each section score at a glance)
8. There must be more to it than that… § Export responses from Survey and Quiz § Import those files to an Access database § Gives Math ability to compare together § Also export data from gradebook for language tests
9. Approach: Sakai Tests & Quizzes for Language Placements § Tests & Quizzes §  Renamed using Site Editor > Page Order §  Only tool students see § Four sections, including audio portion (stored in Resources)
10. Language Placements con’t § Faculty use Gradebook2 to evaluate and make recommended placement and alternate placements § Exported to Access database for complete student picture at orientation
11. Results: Better Orientation, Workflow § Sakai use by incoming students provides early introduction to the LMS § Access database provides single dashboard with overview of student performance § Everyone’s work made easier!
12. Issue: Student Congress Elections § Student Congress voting was tedious to count, inconvenient to vote on paper § Voter turnout was poor § Counting could be error-prone https://commons.wikimedia.org/wiki/File:Election_MG_3455.JPG
13. Approach: Evaluations Tool! § Sites in Sakai by Class Year § Evaluations are “ballots” §  Executive elections posted to all three class years §  Class races posted to each class § Instant results with PDF reports § Increased turnout due to convenience and extended voting times §  53% of freshman class voted!
14. Results: Overwhelmingly positive response! § Student Congress loves reminder emails at election open, next day § Students vote in their pajamas § Clear, unambiguous results (with no counting!)
15. Issue: Domestic & Study Abroad Course Articulation §  Office of Enrollment Services processes 1300+ articulations per year §  Assembling materials for review took 4 full days/2 staff members §  Requests for articulations were disseminated by campus mail/ email/fax §  Returned articulation decisions filed in 3 binders… just for one term! http://keepitcleanjunkremoval.com/wp-content/uploads/2013/09/officespace2.jpg
16. Approach: Assignments and Resources § Created Groups to Attach to Assignments Based on Business Practice
17. Assignments with due date, attachments, released to specific group
18. Created writable PDF for faculty to indicate articulation decisions
20. What we love about Sakai § Little Training Needed for Organizers and Participants § Paperless § Centralized § 24/7 Access § Assignment Status and Calendaring Features § Submission & Released Grade Notification Email Options § Faculty are Students in the Project Site http://www.danielfusco.com/wp-content/uploads/Latest-Love.jpeg
21. Results? § More Efficient Use of Staff Time § Substantial decrease in time spent (1/2 day and 2 Staff Members) § Better able to manage the process § Majority of feedback from faculty is positive § Great improvement, but not perfect… § No automatic email feature when assignments open § Clunky moving assignment documents to Resources § Thinking of which process to move to Sakai next
22. Issue: Academic Advising § Heavy emphasis at PC on academic advising § Burden on faculty to communicate and coordinate F2F meetings with students § Difficult for students to make appointments § Paper sign-up sheets on office doors not a safe solution
23. Approach: Advising Sites § Create sites in Sakai based on Advisor/Advisee relationships §  Sections based on demographics § Use Messages to contact advisees based on major or class year
24. Approach: Advising Sites § Heavy use of Sign-Up tool to schedule individual appointments § Email sent to all faculty prior to advising each term with links to video and text instructions
25. Results? § No more paper! § Students receive reminders automatically; faculty have less chasing down of students § Email messages targeted to specific groups; more likely to read § Sign-Up tool “advertised” §  Faculty now using in courses for student-selected of presentation times
26. Issue: How to provide and track required fire safety training for all resident hall students? § Easy-to-use for student residents § Easy to track who has/hasn’t taken by hall directors § Minimal support for creation § Little to no support for those participating in the training
27. Approach: Resources, Tests & Quizzes, Gradebook § Resources contains Prezi presentation created by hall director § Tests & Quizzes used to reinforce presentation § Gradebook2 used to track which students have not completed § Rollout for Fall 2014 semester
28. Thank you! § Yvonne Arruda yarruda@providence.edu § Adam Hauerwas hauerwas@providence.edu § Siobhán Ross siobhan.ross@providence.edu http://waheedaharris.files.wordpress.com/2012/06/lets-one.jpg