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[Openmind 2012] LiMux - the IT-Evolution: Status of Migration by Jutta Kreyss (Architect, LiMux/City of Munich)

September 19, 2012

[Openmind 2012] LiMux - the IT-Evolution: Status of Migration by Jutta Kreyss (Architect, LiMux/City of Munich)

Openmind 2012 / Open Knowledge Festival 2012


September 19, 2012

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  1. LiMux - the IT-Evolution Status of Migration Dr. Jutta Kreyss,

    IT Architect, LiMux (Munich, Germany) OKFestival, Helsinki 19th of September 2012
  2. Seite 2 © 2012 Landeshauptstadt München Agenda Current status of

    the LiMux project in Munich To do's Lessons learned Open Source Software: The „magic square“ of the public sector
  3. Seite 3 © 2012 Landeshauptstadt München The IT-Organization Facts at

    project start ~ 33.000 employees (~ 1.000 located in the IT) ~ 15.000 PC-workstations 51 locations 22 independent IT-departments ~ 140 mio Euro IT-expenses Today: Foundation of Munichs centralized IT (it@M) 01/01/2012: Centralizing plan, build and run and standardization of business application
  4. Seite 4 © 2012 Landeshauptstadt München Our Main To-Dos Ubuntu:

    ~ 90% of all packages Basic distribution Software not included in source distribution: ~ 10% packages (backports etc.) GOSa² and FAI Softwaremanagement system SAP, DMS, special public sector software Specialised software (business services) profilesynchronisation, mail, browser, desktop pre-configuration and branding Hardening, virus scanner, user rights management... Usability and security requirements Coordination of migration, 2nd and 3rd level support, organization, PM, PMO etc. Project management
  5. Seite 5 © 2012 Landeshauptstadt München Migration „on the Fly“

    Officemigration Limux „germ cell“ ... 2007 2008 2009 2010 2011 2012 2013 Run Concept Rollout Implementation The project LiMux supports the centralised IT department regarding  Standardization (infrastructure, operating system, software versioning)  Consolidation (Templates, macros, applications)  Automatization (software distribution FAI/GOsa)  Virtualization (server & desktop)
  6. © 2012 Landeshauptstadt München Lessons Learned 2008: Requirements are out

    of control Switch to time-based releases Priorisation of requirements according to measurable criteria Feature freeze at the start of development Moving internal requirement management processes from theory to practice 2009: Requirements engineering Supporting customer in defining requirements Establishing requirement analysts TRAC as a tool for release- and requirementmanagement (Assyst, ITIL® processes) 2010: Communication and documentation Defining precise customer responsibilities Premature communication of target audience-relevant milestones Adding unbiased external team members for project management and IT-architecture Admin documentation: LaTech/PDF: ~ 500 pages 2011: Quality assurance Quality plan Adding an independent and experienced testteam Tool: Testlink/TRAC Precise definition of bug severity Quality gates Testcoordination
  7. © 2012 Landeshauptstadt München 2012: The magic square of the

    public sector Vendor independance Internal skills Political framework Procurement Open Source Software
  8. Seite 8 © 2012 Landeshauptstadt München Summary Get backing within

    your political framework Be customer focused Standardize, consolidate and optimize Keep an eye on the project's dynamic Communicate, communicate, communicate