What we learned organizing conferences. A look inside Lambda World

A compilation of points to consider when you’re thinking of organizing a conference from scratch

Transcript

1. A look inside the organization of Lambda World 47deg.com 1 @Jorge__Galindo @MRElsberry @BenjyMontoya
2. First things first… 47deg.com 3 Forbes states that one of the top 5 most stressful jobs in 2017 is to be an Event Coordinator.
3. What is exactly Lambda World 47deg.com 4 This was the beginning of everything • 2015. 160 attendees • 2015. 239 attendees • 2015. 448 attendees
4. 47deg.com 5 Craft a target HOW DOES AN EVENT START
5. 47deg.com 5 Craft a team HOW DOES AN EVENT START
6. 47deg.com 5 Craft an ideology and the history behind it HOW DOES AN EVENT START
7. 47deg.com 8 Think in Minimum. MVC (Minimum Viable Conference) Expenses = Food + Venue + Speaker’s costs + A/V + Design work Ticket Price (MVC)= (Expenses - Sponsor’s budget) / Number of Attendees Money is Money
8. 47deg.com 6 THE TRIANGLE Sponsors Speakers Attendees
9. 47deg.com 8 1. Be mindful of company budget calendars 2. Research conferences similar to yours. 3. Only have one person running the sponsor’s communication. 4. Don’t forget post-event tasks LET’S TALK ABOUT SPONSORS
10. 47deg.com 8 LET’S TALK ABOUT SPEAKERS 1. Do a bit of background research on each speaker before you hit send on that invite. 2. [⚠ Important] Include end-dates in your email communication! 3. The event doesn't finish until the last speaker returns home. 4. IMHO, the event has to pay at least for the accommodation and to try to do its best to cover the maximum possible. 5. Yes! Only one person should be running communication with the speakers.
11. 47deg.com 8 LET’S TALK ABOUT ATTENDEES 1. Invest in the community 2. Maintain an open and fluent line of communication with your attendees 3. And… Yes! Have one person dedicated to running communication with attendees.
12. 47deg.com 8 LETS TALK ABOUT TOOLS 1. EventBrite + Paypal 2. Mailchimp (Eventbrite Sync) 3. Github (boards) 4. Gitter 5.Typeform
13. 47deg.com 8 DELEGATE A FEW PIECES OF ADVICE WORTHY OF A TATTOO
14. 47deg.com 8 THINK TWICE A FEW PIECES OF ADVICE WORTHY OF A TATTOO
15. 47deg.com 8 BE NICE A FEW PIECES OF ADVICE WORTHY OF A TATTOO
16. 47deg.com 8 BE HUMBLE A FEW PIECES OF ADVICE WORTHY OF A TATTOO
17. 47deg.com 8 DEVIL IS IN THE DETAILS A FEW PIECES OF ADVICE WORTHY OF A TATTOO
18. 47deg.com 8 FIGHT A FEW PIECES OF ADVICE WORTHY OF A TATTOO
19. 47deg.com 8 and… GET FUN! LETS TATTOO
20. Questions, answers and cookies 47deg.com 16
21. Thank you :) 47deg.com 17 @Jorge__Galindo