Scoutbook 101

Scoutbook 101

University of Scouting 2017 - Scoutbook 101

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Justin Saraceno

November 04, 2017
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Transcript

  1. SCOUTBOOK 101 University Of Scouting 2017 Justin Saraceno Pack 350

    - Raleigh
  2. What We’ll Review • Setting up a unit • Coordinating

    a Den/Patrol – Setting up a den – Adding/moving scouts to a den – Leader assignments & roles • Guiding parents to use Scoutbook • Recording achievements • Recording awards
  3. What We’ll Review • Den advancement • Ending a den’s

    membership (ie: AOL to BSA) • Ending membership  • Finding help for Scoutbook
  4. Setting Up a Unit

  5. Setting Up a Unit – New Account

  6. Setting Up a Unit - Import • The use of

    Internet Advancement will be required by all units in Occoneechee Council, starting January 1, 2018. • This is the quickest & easiest way to import your unit. • Login -> My Dashboard -> My Units -> Edit Pack -> ScoutNET Import
  7. Setting Up a Unit - Import

  8. Setting Up a Unit - Import

  9. Coordinating a Den/Patrol

  10. Adding/Moving a Scout to a Den

  11. Adding/Moving a Scout to a Den

  12. Adding/Moving a Scout to a Den

  13. Leader Assignments • From My Dashboard, select Pack Roster:

  14. Leader Assignments – Adding a Leader

  15. Leader Assignments – Adding a Leader

  16. Leader Assignments – Adding a Leader

  17. Leader Assignments – Adding a Leader

  18. Leader Assignments – Adding a Leader

  19. Leader Assignments – Adding Den Admin • Den Admins can

    be leaders in another den, a Pack role person, or a parent. • Den Admins are useful when… – A leader needs to administer scouts in the den – A leader helps out with other dens
  20. Leader Assignments – Adding Den Admin

  21. Leader Assignments – Adding Den Admin

  22. Leader Assignments – Adding Den Admin • Leaders from other

    dens can now administer this den
  23. Getting Parents to Use Scoutbook • Create a unit subscription

    (this makes it free for parents). • Connect Scouts to their parents. • Allow parents to record advancements that the leader later approves.
  24. Connecting a Parent to a Scout

  25. Connecting a Parent to a Scout

  26. Connecting a Parent to a Scout

  27. Connecting a Parent to a Scout • Once they are

    connected, it’s helpful to have a Scoutbook 101 session. – Do this at a den meeting • Durham Pack 451 has a great Scoutbook write-up for parents. • Explain to parents when leadership will enter advancements and when they should.
  28. Recording Achievements – Single Scout • From Scout’s account, choose

    Scout’s Advancement
  29. Recording Achievements – Single Scout • Next, choose his current

    rank:
  30. Recording Achievements – Single Scout • Choose the rank requirement

    or elective.
  31. Recording Achievements – Single Scout • Select completed item.

  32. Recording Achievements – Single Scout • Enter item completion date

    – This can be done by parents or leaders. – Leader Approved/Recorded box is only shown to leaders.
  33. Recording Adventures – Quick Entry • Quick Entry can be

    scoped to a single scout, a single den, or the entire unit. • Is for entering in adventure accomplishments for many scouts at once. • Quick Entry can’t be undone quickly. Individual scout edits would need to occur.
  34. Recording Adventures – Quick Entry • From the Den level,

    choose Quick Entry:
  35. Recording Adventures – Quick Entry • Enter Adventures is common

    action
  36. Recording Adventures – Quick Entry

  37. Recording Awards

  38. Recording Awards

  39. Den Advancement • At the end of the program year,

    it is possible to advance the den to the next rank. • It is still possible to enter in accomplishments for previous ranks for the scouts (if you forgot).
  40. Den Advancement

  41. Den Advancement

  42. Ending Den Membership

  43. Ending Individual Membership • Never delete a scout from Scoutbook!

    – If the Scout ever returns or transfers to another unit, that scout’s history will be lost. • There is a way to disassociate a scout from your unit in a way that keeps his account but no longer has him under your subscription plan.
  44. Ending Individual Membership • Edit the Scout’s membership:

  45. Ending Individual Membership • Select a current membership:

  46. Ending Individual Membership • Set an End Date to all

    active memberships to remove a scout from your unit.
  47. Scoutbook Help • From the Scoutbook homepage, ‘Forums’, ‘Videos’, and

    ‘Help’ are great! • YouTube has a lot of videos. • Durham Pack 451’s awesome write-up at: http://pack451nc.org/scoutbook/scoutbook- basics/
  48. What We Reviewed • Setting up a unit • Coordinating

    a Den/Patrol – Setting up a den – Adding/moving scouts to a den – Leader assignments & roles • Guiding parents to use Scoutbook • Recording achievements • Recording awards
  49. What We Reviewed • Den advancement • Ending a den’s

    membership (ie: AOL to BSA) • Ending membership  • Finding help for Scoutbook
  50. More? • Tracking Leader training • Unit & Den Calendars

    (beta) • Unit & Den Forums • Other Questions?
  51. Thank You Scoutbook 101 Slide Download: https://speakerdeck.com/justinsaraceno/scoutbook-101