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The Survival Guide For Under-Graduates in the Era of Remote Working

The Survival Guide For Under-Graduates in the Era of Remote Working

The slides include several tips and tricks for improving productivity and team culture while working remotely.

Lemi Orhan Ergin

March 07, 2021
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  1. remote working
    the survival guide for under-graduates
    in the era of
    lemi orhan ergin
    co-founder,

    View Slide

  2. LEMi ORHAN ERGiN
    co-founder, Craftbase & Craftgate


    founder, Software Craftsmanship Turkey


    alumni, Sony, eBay, ACM, iyzico


    programming, since 2001 with love


    culture cultivator, with teams for years
    speakerdeck.com/lemiorhan


    this one are right there!
    I am an active programmer
    I am usually in that mood
    the others happen when I run out of coffee
    mainly on backend side

    View Slide

  3. The way we live professional
    career has changed
    Thousands of new graduates join every year to sector


    Still our sector struggle with a huge talent shortage


    The meaning of education has changed in years


    Companies evolve to be distributed and people oriented


    Professionals are expected to adapt to new ways of
    working

    View Slide

  4. Your grades are not important
    What is important is not your grades, or your order in
    top graduate list.


    It doesn't mean you don't need to work hard to get
    good grades from courses. What does it mean then?

    View Slide

  5. Your discipline is important
    Your ability to learn new topics fast is important. That
    requires self-discipline of hard work, direct focus on
    ethics and building knowledge of the fundamentals.

    View Slide

  6. Survivorship Bias
    Assuming one success tells the whole story and not
    adequately considering past failures about the story.


    i.e. when a college dropout becomes a billionaire, we
    assume university education is worthless without
    knowing thousands of fail stories from dropouts.

    View Slide

  7. Unless you are gifted, the only
    way to survive is working hard
    and adapting to new working
    conditions
    Hard work, time management, planning and
    coordination, learning how to learn and soft skills are
    fi
    rst experienced while you are studying.
    has an average IQ like me

    View Slide

  8. Remote work is the new normal
    30% of companies will be fully distributed


    90% of workforce don't want to work in of
    fi
    ce again


    Companies cut their of
    fi
    ce space by 50-70%


    Companies fear for losing talents to remote competitors


    Easier to hire better talents and be more cost-effective
    Chris Herd, Founder of RemoteCouncil

    After speaking with 2,000+ people about remote work

    Ref: https://twitter.com/chris_herd/status/1365272598767144960

    View Slide

  9. There are multiple ways of
    working remotely
    • Sync, async and hybrid communication styles


    • Fully distributed or co-located team types


    • Same timezone or having timezone differences


    But there is no "half of the team remote, half of the team
    co-located" way. It is either remote for all or for no one.
    never try at home
    or in the office

    View Slide

  10. It introduces...


    new tools


    new collaboration styles


    new communication challenges


    new responsibilities


    new expectations


    new working conditions


    new level of commitment


    new meaning of productivity


    new teamwork dynamics


    new role of management
    Craftgate team celebrating the coming of Gülşah to the team

    photo from https://twitter.com/craftgateio/status/1364587566528258048

    View Slide

  11. Note down who is responsible for what


    Take notes, please


    Ask for joining pairing with each teammate


    Ask for mobbing with the team


    Never skip a topic without understanding the meaning


    Don't be reactive, be proactive while learning


    Demand regular sessions from seniors to ask questions


    Use chat rooms for chit-chats with teammates
    Harder to onboard to the team
    Less time with the team for knowledge transfer


    Less communication, more dependency to documents


    Many questions but hard to
    fi
    nd answers from people


    Loss of passive knowledge sharing

    View Slide

  12. Share status of the progress of your work regularly


    Join discussions and conversations for giving your ideas


    Take notes about the things you worked to remember


    Ask your manager for feedback regularly


    Ask any guidance from seniors for better performance


    Never miss meetings or collaboration sessions
    Being invisible on progress
    Harder to proceed on career steps


    Promotion rates fell conditional on performance


    Availability bias experienced a lot
    people promote due to
    relationships with managers

    View Slide

  13. The stronger the culture, the less need for supervision


    Collaborate with pairing and mobbing


    Take notes and make it an habit


    Not every question needs an answer immediately


    Use collaborative apps, like Google Docs


    Align with your team/pair about how to collaborate
    Dif
    fi
    cult to collaborate
    Harder to reach experts to get answers immediately


    Cannot feel engaged and accountable


    Takes more work to initiate a conversation


    Being an introvert makes everything harder


    Harder to be accessible at the same time with others

    View Slide

  14. Use pomodoro technique, turn off messages periodically


    Limit work in progress, do not start all task at the same timw


    Work on one task at a time, prefer mono tasking


    Ask for help when you get stuck on problems


    Encourage quick video calls or chats instead of meetings


    Work from different places few times in a week


    Change your out
    fi
    t after waking up


    Eat the frog
    fi
    rst, i.e. the most important task


    Align with the team to learn which tasks are important


    Use productive tools, like Basecamp, Zoom, GDocs, etc.
    Lack of productivity and focus
    Procrastination


    Overload by too many meetings, messages, emails


    Losing focus and motivation


    Easier to jump into social media


    Easer to skip working on the most important things
    fi
    rst


    Productivity losses by using wrong tools

    View Slide

  15. Clarify anything that could be a misunderstanding


    Be proactive in speaking up


    Prefer face to face calls for important discussions


    Open camera and ask for opening camera during calls


    Be nicer to eliminate possible misunderstandings


    Prede
    fi
    ne agenda of each meeting


    Push the team to follow the agenda
    Communication problems
    Harder to resolve con
    fl
    icts


    For introverts, it can be hard to communicate enough


    Problems with written communication


    Hard to feel people, especially when camera is closed


    Productivity losses in the meetings

    View Slide

  16. Include social breaks in your schedule


    Try working at co-working spaces or coffee shops


    Be more intentional about joining local groups or
    organizations
    Feeling lonely
    Fewer conversations


    Lack of human interaction


    Social media is not a place to feed your social needs

    View Slide

  17. Create a signal to let others you are in focus mode


    For young kids, coordinate with your spouse


    Keep consistent work hours, make routines


    Escape, you do not have to work from home
    Home of
    fi
    ce distractions
    Interruptions from kids or family members


    Having not enough separation for focus

    View Slide

  18. Take breaks and leave your working area


    Walk whenever you have time between breaks


    Sleep and wake up early, do your breakfast well


    Use ergonomic equipments for mouse, keyboard, chair,
    desk, monitor, lights
    Physical health problems
    Not moving and exercising


    Sitting for a long time without giving any breaks


    Not having ergonomic equipments

    View Slide

  19. Have the best equipment as you can effort


    Get the best internet speed as you can get


    Have a backup plan, like have a mobile internet ready
    Hardware and internet problems
    Internet or electricity outage


    Slow internet speed, slow hardware


    Bad video or sound quality

    View Slide

  20. Align with team about when to take breaks and when to leave


    Create physical boundaries btw living area and workspace


    Unplug after work and
    fi
    nd a hobby to switch your mind


    It is normal to have personal time, just inform your team
    Working harder
    Easier to burn out


    Work is in
    fi
    nite, there is always something to be solved


    People tend to work without giving any breaks


    Flexible working hours mean working all day long

    View Slide

  21. Key Takeaways
    Be proactive to ask the things you do not understand


    Do not expect to be trained for everything


    Take notes and make it a habit


    Use ergonomic equipment, and fast internet


    Open camera during discussions


    Prefer pairing and mobbing whenever possible


    Prede
    fi
    ne agenda of meetings and keep focus on it


    Create clear boundaries with working area


    Do not forget to take breaks


    Always align with the team regularly


    Do not hesitate to ask for help

    View Slide

  22. If you're searching for remote work,

    never work at companies where...
    You are asked to live always in the city of the company


    Pairing, mobbing and collaboration are not valued


    Personal performance is measured by idiotic metrics

    View Slide

  23. Ask questions in the interviews
    How do you onboard newcomers?


    How do people collaborate?


    How do you de
    fi
    ne the culture of the company?


    Which challenges of remote work do you experience?


    Which practices do you follow to improve remote work?

    View Slide

  24. lemi orhan ergin
    co-founder,
    speakerdeck.com/lemiorhan


    View Slide