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The Survival Guide For Under-Graduates in the Era of Remote Working

The Survival Guide For Under-Graduates in the Era of Remote Working

The slides include several tips and tricks for improving productivity and team culture while working remotely.

Lemi Orhan Ergin

March 07, 2021

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  1. remote working
    the survival guide for under-graduates
    in the era of
    lemi orhan ergin

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    co-founder, Craftbase & Craftgate

    founder, Software Craftsmanship Turkey

    alumni, Sony, eBay, ACM, iyzico

    programming, since 2001 with love

    culture cultivator, with teams for years

    this one are right there!
    I am an active programmer
    I am usually in that mood
    the others happen when I run out of coffee
    mainly on backend side

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  3. The way we live professional
    career has changed
    Thousands of new graduates join every year to sector

    Still our sector struggle with a huge talent shortage

    The meaning of education has changed in years

    Companies evolve to be distributed and people oriented

    Professionals are expected to adapt to new ways of

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  4. Your grades are not important
    What is important is not your grades, or your order in
    top graduate list.

    It doesn't mean you don't need to work hard to get
    good grades from courses. What does it mean then?

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  5. Your discipline is important
    Your ability to learn new topics fast is important. That
    requires self-discipline of hard work, direct focus on
    ethics and building knowledge of the fundamentals.

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  6. Survivorship Bias
    Assuming one success tells the whole story and not
    adequately considering past failures about the story.

    i.e. when a college dropout becomes a billionaire, we
    assume university education is worthless without
    knowing thousands of fail stories from dropouts.

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  7. Unless you are gifted, the only
    way to survive is working hard
    and adapting to new working
    Hard work, time management, planning and
    coordination, learning how to learn and soft skills are
    rst experienced while you are studying.
    has an average IQ like me

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  8. Remote work is the new normal
    30% of companies will be fully distributed

    90% of workforce don't want to work in of
    ce again

    Companies cut their of
    ce space by 50-70%

    Companies fear for losing talents to remote competitors

    Easier to hire better talents and be more cost-effective
    Chris Herd, Founder of RemoteCouncil

    After speaking with 2,000+ people about remote work

    Ref: https://twitter.com/chris_herd/status/1365272598767144960

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  9. There are multiple ways of
    working remotely
    • Sync, async and hybrid communication styles

    • Fully distributed or co-located team types

    • Same timezone or having timezone differences

    But there is no "half of the team remote, half of the team
    co-located" way. It is either remote for all or for no one.
    never try at home
    or in the office

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  10. It introduces...

    new tools

    new collaboration styles

    new communication challenges

    new responsibilities

    new expectations

    new working conditions

    new level of commitment

    new meaning of productivity

    new teamwork dynamics

    new role of management
    Craftgate team celebrating the coming of Gülşah to the team

    photo from https://twitter.com/craftgateio/status/1364587566528258048

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  11. Note down who is responsible for what

    Take notes, please

    Ask for joining pairing with each teammate

    Ask for mobbing with the team

    Never skip a topic without understanding the meaning

    Don't be reactive, be proactive while learning

    Demand regular sessions from seniors to ask questions

    Use chat rooms for chit-chats with teammates
    Harder to onboard to the team
    Less time with the team for knowledge transfer

    Less communication, more dependency to documents

    Many questions but hard to
    nd answers from people

    Loss of passive knowledge sharing

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  12. Share status of the progress of your work regularly

    Join discussions and conversations for giving your ideas

    Take notes about the things you worked to remember

    Ask your manager for feedback regularly

    Ask any guidance from seniors for better performance

    Never miss meetings or collaboration sessions
    Being invisible on progress
    Harder to proceed on career steps

    Promotion rates fell conditional on performance

    Availability bias experienced a lot
    people promote due to
    relationships with managers

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  13. The stronger the culture, the less need for supervision

    Collaborate with pairing and mobbing

    Take notes and make it an habit

    Not every question needs an answer immediately

    Use collaborative apps, like Google Docs

    Align with your team/pair about how to collaborate
    cult to collaborate
    Harder to reach experts to get answers immediately

    Cannot feel engaged and accountable

    Takes more work to initiate a conversation

    Being an introvert makes everything harder

    Harder to be accessible at the same time with others

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  14. Use pomodoro technique, turn off messages periodically

    Limit work in progress, do not start all task at the same timw

    Work on one task at a time, prefer mono tasking

    Ask for help when you get stuck on problems

    Encourage quick video calls or chats instead of meetings

    Work from different places few times in a week

    Change your out
    t after waking up

    Eat the frog
    rst, i.e. the most important task

    Align with the team to learn which tasks are important

    Use productive tools, like Basecamp, Zoom, GDocs, etc.
    Lack of productivity and focus

    Overload by too many meetings, messages, emails

    Losing focus and motivation

    Easier to jump into social media

    Easer to skip working on the most important things

    Productivity losses by using wrong tools

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  15. Clarify anything that could be a misunderstanding

    Be proactive in speaking up

    Prefer face to face calls for important discussions

    Open camera and ask for opening camera during calls

    Be nicer to eliminate possible misunderstandings

    ne agenda of each meeting

    Push the team to follow the agenda
    Communication problems
    Harder to resolve con

    For introverts, it can be hard to communicate enough

    Problems with written communication

    Hard to feel people, especially when camera is closed

    Productivity losses in the meetings

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  16. Include social breaks in your schedule

    Try working at co-working spaces or coffee shops

    Be more intentional about joining local groups or
    Feeling lonely
    Fewer conversations

    Lack of human interaction

    Social media is not a place to feed your social needs

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  17. Create a signal to let others you are in focus mode

    For young kids, coordinate with your spouse

    Keep consistent work hours, make routines

    Escape, you do not have to work from home
    Home of
    ce distractions
    Interruptions from kids or family members

    Having not enough separation for focus

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  18. Take breaks and leave your working area

    Walk whenever you have time between breaks

    Sleep and wake up early, do your breakfast well

    Use ergonomic equipments for mouse, keyboard, chair,
    desk, monitor, lights
    Physical health problems
    Not moving and exercising

    Sitting for a long time without giving any breaks

    Not having ergonomic equipments

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  19. Have the best equipment as you can effort

    Get the best internet speed as you can get

    Have a backup plan, like have a mobile internet ready
    Hardware and internet problems
    Internet or electricity outage

    Slow internet speed, slow hardware

    Bad video or sound quality

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  20. Align with team about when to take breaks and when to leave

    Create physical boundaries btw living area and workspace

    Unplug after work and
    nd a hobby to switch your mind

    It is normal to have personal time, just inform your team
    Working harder
    Easier to burn out

    Work is in
    nite, there is always something to be solved

    People tend to work without giving any breaks

    Flexible working hours mean working all day long

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  21. Key Takeaways
    Be proactive to ask the things you do not understand

    Do not expect to be trained for everything

    Take notes and make it a habit

    Use ergonomic equipment, and fast internet

    Open camera during discussions

    Prefer pairing and mobbing whenever possible

    ne agenda of meetings and keep focus on it

    Create clear boundaries with working area

    Do not forget to take breaks

    Always align with the team regularly

    Do not hesitate to ask for help

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  22. If you're searching for remote work,

    never work at companies where...
    You are asked to live always in the city of the company

    Pairing, mobbing and collaboration are not valued

    Personal performance is measured by idiotic metrics

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  23. Ask questions in the interviews
    How do you onboard newcomers?

    How do people collaborate?

    How do you de
    ne the culture of the company?

    Which challenges of remote work do you experience?

    Which practices do you follow to improve remote work?

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  24. lemi orhan ergin

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