From Boring to Bravo: How to Be a Slide Design Superstar

All of us are short on time. In this session, you'll learn how to quickly transform dense text-heavy slides into visually appealing professional designs. Our first step will be to create your own design toolkit and set up your PowerPoint environment to help you work more efficiently. Next, we'll show you some time-saving techniques that make your job easier and will help you create better presentations that you can be proud of.

• Introduce you to design resources help you build better slides
• Customize your PowerPoint setup to boost the efficiency of your workflow
• Make your PowerPoint content more professional and compelling
• Learn to do speedy slide makeovers

Learn more at https://mike-taylor.org

Transcript

1. Fast Fixes For
   PowerPoint:
   Taking Your Slides
   From Boring to Bravo
   Mike Taylor
   

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2. Mike Taylor
   mike@mike-taylor.org
   

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3. bit.ly/uncp22
   Everything you’ll need is here
   including my contact information,
   supporting links, practice files, etc.
   Workshop Materials
   

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4. What is your biggest
   PowerPoint challenge?
   Use the chat pane to answer.
   

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5. Blaming PowerPoint for bad
   presentations is like blaming
   Word for bad writing
   

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6. Agenda
   Your
   Toolkit
   Plan Before
   Building
   Build Better
   Slides Faster
   

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8. What is an Effective Presentation?
   

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9. View Slide

10. Setting Up For Success
    Multimedia, Add-ins & the QAT
    

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11. “Give me six hours to
    chop down a tree and I
    will spend the first four
    sharpening the ax.”
    –Abe Lincoln
    

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12. PowerPoint
    Toolbox
    

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13. Where do you get
    photos, icons, etc?
    Use the chat pane to answer.
    

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14. Office 365
    

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15. Stock Photos
    

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16. ICONS
    

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17. VIDEOS
    

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18. ILLUSTRATIONS
    

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19. CUT OUT PPL
    

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20. CARTOON PPL
    

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21. EveryPixel
    Search Multiple Photo Sites
    

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22. The Noun Project
    Millions of icons + more photos
    

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23. Freepik Stories
    Illustrations & Vector Graphics
    

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24. View Slide

25. Add-Ins
    Extend capabilities of PowerPoint
    

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26. Noun Project
    

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27. Pexels
    

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28. BrightSlide
    brightcarbon.com/brightslide
    

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29. 2 Ways to Get Add-ins
    From Microsoft
    Directly from Developer
    

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30. Quick Access
    Toolbar (QAT)
    Quick, easy way to access any feature
    in PowerPoint, without scrolling
    through endless menus.
    

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31. Quick Access Toolbar
    

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32. Right-Click Any Button
    

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33. Keyboard shortcuts too!
    Alt
    +1
    Alt
    +2
    Alt
    +3 etc
    

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34. DEMO
    

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35. Hands On
    • Browse the PowerPoint Stock Images Library
    • Browse EveryPixel or Noun Project
    (don’t forget to bookmark them)
    • Add some items to your QAT
    (or download/import one provided)
    • Browse/Install a PowerPoint add-in
    (if you’re permitted/able)
    http://bit.ly/uncp22
    

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36. Plan Before PowerPointing
    Goals, Audience & Call to Action
    

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37. How do you plan for a
    new presentation?
    Use the chat pane to answer.
    

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38. Questions To Answer
    YOU YOUR AUDIENCE
    

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39. What do you need to know
    about your presentation?
    

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40. BEFORE You Build
    

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41. Nolan Haims
    nolanhaims.com/goodies
    

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42. Nolan Haims
    nolanhaims.com/goodies
    

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43. Cliff Atkinson
    cliffatkinson.com/beyond-bullet-points
    My Favorite
    

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44. Always Remember:
    Put The
    Audience
    First!
    

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45. What do you need to know
    about your audience?
    

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46. View Slide

47. Never deliver a
    presentation you
    wouldn’t want to
    sit through.
    Duarte’s Golden Rule
    

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48. Better Slides Faster
    Concepts & Techniques
    

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49. A Word About Versions
    vs
    

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50. Office 365
    Office 2019
    Office Web
    Most Features
    Fewest Features*
    A Word About Versions
    

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51. Strategy #1
    Reduce Text
    

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52. Multimedia
    Principles
    Richard Mayer
    University of California, Santa Barbara.
    

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53. Too much text is
    visually disruptive
    

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54. United States Federal Budget
    The budget cuts mandatory spending by a net $2,033 billion (B) over the 2018–2027 period. This includes reduced spending of
    $1,891B for healthcare, mainly due to the proposed repeal and replacement of the Affordable Care Act (ACA/Obamacare); $238B in
    income security ("welfare"); and $100 billion in reduced subsidies for student loans. These savings would be partially offset by
    $200B in additional infrastructure investment.
    The budget cuts discretionary spending by a net $1,851 billion over the 2018–2027 period. This includes reduced spending of $752
    billion for overseas contingency operations (defense spending in Afghanistan and other foreign countries), which is partially offset
    by other increases in defense spending of $448B, for a net defense cut of $304B. Other discretionary spending (cabinet
    departments) would be reduced by $1,548B.
    Revenues would be reduced by $1,000B, mainly by repealing the ACA, which had applied higher tax rates to the top 5% of income
    earners. Trump's budget proposal was not sufficiently specific to score other tax proposals; these were simply described as "deficit
    neutral" by the Administration.
    CBO estimated that based on the policies in place as of the start of the Trump administration, the debt increase over the 2018–2027
    period would be $10,112B. If all of President Trump's proposals were implemented, CBO estimated that the sum of the deficits (debt
    increases) for the 2018–2027 period would be reduced by $3,276B, resulting in $6,836B in total debt added over the period.[6]
    CBO estimated that the debt held by the public, the major subset of the national debt, would rise from $14,168B (77.0% GDP) in 2016
    to $22,337B (79.8% GDP) in 2027 under the President's budget.[7]
    

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55. United States Federal Budget
    Mandatory spending: The budget cuts mandatory spending by a net $2,033 billion (including $238B in income
    security ("welfare"); and $100 billion in reduced subsidies for student loans.
    Discretionary spending: The budget cuts discretionary spending by a net $1,851 billion This includes reduced
    spending of $752 billion for overseas contingency operations (defense spending in Afghanistan and other foreign
    countries), which is partially offset by other increases in defense spending of $448B, for a net defense cut of $304B.
    Revenues would be reduced by $1,000B, mainly by repealing the ACA, which had applied higher tax rates to the top
    5% of income earners.
    Deficits: CBO estimated that based on the policies in place as of the start of the administration, the debt increase
    over the 2018–2027 period would be $10,112B. If all proposals were implemented, CBO estimated that the sum of
    the deficits (debt increases) for the 2018–2027 period would be reduced by $3,276B, resulting in $6,836B in total
    debt added over the period.
    CBO estimated that the debt held by the public, the major subset of the national debt, would rise from $14,168B
    (77.0% GDP) in 2016 to $22,337B (79.8% GDP) in 2027 under the President's budget.[7]
    

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56. United States Federal Budget
    Mandatory spending: net reduction of $2,033 billion
    Discretionary spending: net reduction of $1,851 billion
    Revenues: Reduced by $1,000B
    Deficits: $6,836B in total debt added over the period.
    CBO estimated debt held by the public would rise from $14,168B in 2016 to
    $22,337B
    

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57. Animate
    & Sync
    

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58. Slides are free.
    

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59. debt held by the public would rise from
    $14,168B to $22,337B
    US Annual Budget
    Mandatory spending: ↓ $2,033B
    Discretionary spending: ↓ $1,851B
    Revenues : ↓ $1,000B
    Total Deficit: ↑ $6,836B
    

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60. Before & After
    Which one would you rather receive?
    

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61. Use a handout for
    details & more info
    

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62. Use Slide Notes +
    Presenter View
    

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63. ‘Full Size’ Images
    Strategy #2
    

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65. A Day in the Life of a
    VIRTUAL
    TRAINER
    

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66. Which one is better?
    

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67. @tmiket 69
    “Remembering that you are
    going to die is the best way I
    know to avoid the trap of
    thinking you have something to
    lose. You are already naked.
    There is no reason not to follow
    your heart.”
    

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68. “Remembering that you
    are going to die is the
    best way I know to avoid
    the trap of thinking you
    have something to lose.
    You are already naked.
    There is no reason not to
    follow your heart.”
    

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69. View Slide

70. Turtles
    • Leatherback turtles can reach almost 9
    feet in length and weigh over 1,100 lbs
    

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71. Turtles
    Leatherback turtles
    can reach almost 9
    feet in length and
    weigh over 1,100 lbs
    

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72. Turtles Leatherback turtles can reach almost 9
    feet in length and weigh over 1,100 lbs
    

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73. View Slide

74. Convert Text
    to Graphics
    Fast Fix #1
    

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75. Leadership Team
    • Sébastien Bazin
    • Sven Boinet
    • Chris J. Cahill
    • Jean-Jacques Morin
    • Maud Bailly
    • Arantxa Balson
    

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76. Leadership Team
    Sébastien Bazin
    Sven Boinet
    Chris J. Cahill
    Jean-Jacques Morin
    Maud Bailly
    Arantxa Balson
    

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77. Leadership Team
    Sébastien
    Bazin
    Sven
    Boinet
    Chris J.
    Cahill
    Jean-
    Jacques
    Morin
    Maud
    Bailly
    Arantxa
    Balson
    

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78. Accor Leadership Team
    Sébastien
    Bazin
    Sven
    Boinet
    Chris J.
    Cahill
    Jean-
    Jacques
    Morin
    Maud
    Bailly
    Arantxa
    Balson
    

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79. Leadership Team
    Sébastien
    Bazin
    Sven Boinet Chris J. Cahill
    Jean-Jacques
    Morin
    Maud Bailly
    Arantxa
    Balson
    

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80. Leadership Team
    Sébastien
    Bazin
    Sven
    Boinet
    Chris J.
    Cahill
    Jean-
    Jacques
    Morin
    Maud
    Bailly
    Arantxa
    Balson
    

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81. Leadership Team
    Sébastien
    Bazin
    Sven
    Boinet
    Chris J.
    Cahill
    Jean-
    Jacques
    Morin
    Maud
    Bailly
    Arantxa
    Balson
    

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82. Leadership Team
    Sébastien Bazin
    Sven Boinet
    Chris J. Cahill
    Jean-Jacques
    Morin
    Maud Bailly
    Arantxa Balson
    

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83. Bullet List Makeovers
    How long would it
    take you to build?
    

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84. Less than
    10 seconds
    

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85. SmartArt
    Convert text
    to a graphic
    

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86. DEMO
    

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87. Leadership Team
    • Brad Davis
    • Lori Skaggs
    • Brent Sheffler
    • Akiko Lee
    • Taishawn Morris
    

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88. Company History
    • 1967
    • Société d'investissement et d'exploitation hôteliers (SIEH) hotel group founded
    • 1974
    • Launched the Ibis brand with the opening of the Ibis Bordeaux
    • 1983
    • Changed its name to the Accor Group.
    • 1990
    • Entered the North American market by acquiring Motel 6.
    • 1990s
    • Diversified to include Accor Casinos
    

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89. Images Too: Picture Format » Picture Layout
    

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90. Paul Dubrule and
    Gérard Pélisson
    founded the Société
    d'investissement et
    d'exploitation hôteliers
    (SIEH) hotel group
    1967
    Launched the Ibis
    brand with the opening
    of the Ibis Bordeaux
    1974
    Changed its name to
    the Accor Group.
    1983
    Entered the North
    American market by
    acquiring Motel 6.
    1990
    Diversified to include
    Accor Casinos
    1990s
    BONUS TIP:
    Ungroup to customize
    

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91. The Société
    d'investissement et
    d'exploitation
    hôteliers (SIEH) hotel
    group is founded
    1967
    Launched the Ibis
    brand with the
    opening of the Ibis
    Bordeaux
    1974
    Changed its name to
    the Accor Group.
    1983
    Entered the North
    American market by
    acquiring Motel 6.
    1990
    Diversified to include
    Accor Casinos
    1990s
    BONUS TIP:
    Ungroup to customize
    

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92. nolanhaimscreative.com/store
    

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93. Design Ideas is
    your friend
    Fast Fix #2
    

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94. DEMO
    

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95. Most Popular Sports
    • Baseball
    • Football
    • Basketball
    

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96. Let’s try it!
    • 1967
    • Paul Dubrule and Gérard Pélisson founded the Société d'investissement et
    d'exploitation hôteliers (SIEH) hotel group
    • 1974
    • Launched the Ibis brand with the opening of the Ibis Bordeaux
    • 1983
    • Changed its name to the Accor Group.
    • 1990
    • Entered the North American market by acquiring Motel 6.
    • 1990s
    • Diversified to include Accor Casinos
    

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97. Most Popular Sports
    • Baseball
    • Football
    • Basketball
    

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98. Work With Images Too
    

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99. Hands On
    • Convert a bullet list using SmartArt
    (Slide 1)
    • Apply a Picture Layout to slide images
    (Slide 2)
    • Convert a bullet list using Design Ideas
    (Slide 3)
    • Add images or icons then re-check the
    Design Ideas suggestions
    (Slide 4)
    https://bit.ly/uncp-fastfix
    

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100. Super Shortcuts
     More Fast Fixes
     

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101. “Hover to Discover” Keyboard Shortcuts
     CTRL C
     +
     CTRL V
     +
     CTRL D
     +
     CTRL M
     +
     Copy
     Paste
     Duplicate
     New Slide
     

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102. Windows File Explorer
     

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103. Web Content
     

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104. DEMO
     

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105. Drag image in from File Explorer
     

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106. Drag image in from web browser
     

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107. Alignment & Distribution
     

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108. Format & Animation Painter
     

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109. Cha..
     Cha..
     Change!
     

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110. View Slide

111. View Slide

112. View Slide

113. View Slide

114. View Slide

115. View Slide

116. View Slide

117. Structure
     First!
     Build your slides last.
     Don’t create any slides, until you’ve done
     the important work of organizing
     and clarifying your message
     Reduce
     the Text
     Less is more.
     T
     ext splits the attention of your audience
     between reading & listening reducing how
     much they understand & remember.
     Make
     it Visual
     Say dog, see dog.
     Images capture our attention and help us
     remember information.
     Resist the urge to “decorate”.
     

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118. Questions?
     Build your slides last.
     Don’t create any slides, until you’ve done the important work of organizing and clarifying your message
     

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119. mike-taylor.org
     Exploring the intersection of
     learning, design & technology
     

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