Auctria Excellence

Applying strategy using Auctria’s technology. A winning combination
for a smooth Admin and Guest Experience
Creating a fun event and getting people to show up (tournaments, games, fun, gingerbread)
Board members, table captains, ambassadors
Check in, Tags
Checkout from their seats
Easy to promote with share bar links
Your event website and digital footprint
Live momentum, applying this strategy

Transcript

1. Auctria Excellence A winning combination for a smooth Admin and Guest Experience
2. Applying strategy using Auctria’s technology • Creating a fun event and getting people to show up (tournaments, games, fun, gingerbread) • Board members, table captains, ambassadors • Check in, Tags • Checkout from their seats • Easy to promote with share bar links • Your event website and digital footprint • Live momentum, applying this strategy Agenda:
3. for a smooth Event experience Plan Run Close
4. Fun Events Attract Bidders & Donors Pan Plan Run Close
5. Unique & Fun Events Unique events - make it fun. So they’ll come back next year. • Crab feeds • Heads & Tails • Dessert Dash • Photo booth sponsors - ‘share wall’ • Wine, whisky pull • Celebrity server
6. Promo: Event website that flexes Plan Run Close
7. Website is your always-open office & store Don’t underestimate the power of a great event website • Easy to find from YOUR website • Relevant information at relevant times • Recognitions (ps skip the long list or names from the stage) • Vanity url • Keep the same URL year to year with Copy Event
8. SipAndSpell.com | WineAndGolfball.com
9. Show your WHY
10. Copy Event, Copy Website
11. Mardi Gras & Carnival
12. Smart Templates
13. Ambassadors, put them to work- but make it EASY Plan Run Close
14. Easy to share your event
15. Event Volunteers- Communicate
16. Tickets - Plan & Run Plan Run Close
17. PRO Canva account is free for Non Profit Organizations
18. PRO Canva account is free for Non Profit Organizations Under Auctria Resources: Canva templates from our demos and designed templates for • Tickets • Raffles • Template headers ➡ Resources page -> Images & Other Assets
19. Getting ready for Check-in before the event ➡ Bidder -> Bidder Maintenance
20. Ticket Communications | E-Ticket for Event Access
21. Ticket Communications - Ticket Statement
22. 📺 Replay
23. Check-in with ease Run Plan Run Close
24. Mt. Momentum Run
25. Engaging your guests at the check-in table • At check in- view and update guest information as needed • Click Check-in Bidder • An email/text will be sent with a Bidder access code, and tell your guest to click the code Do you have enough people at the desk - overstaff check-in. Check - in and first impressions
26. Check-in page has % of Guests checked-in Check - in and first impressions
27. Tags for organizing the data • Items • Ticket types • VIP • Tags (great use for VIPs, Speaker, Honorees golf dinner tix) 😊 Tags - Identify your Board Member, Sponsors, Ambassadors TAG Example
28. Silent & Online Auction Plan Run Close
29. 😊 Wifi for Admin, Wifi for guests To run dashboard -> Browsing capabilities similar to facebook Bidders -> Connectivity article
30. In Room Bidding, Silent= paper. Online = website or app.
31. 😊 To app to not to app? DO BOTH!
32. 😊 Kiosk Mode
33. Live Auction & Special Appeal Plan Run Close
34. Mt. Momentum Run
35. What’s the activity in the room? 💚 Live Auction | Online Bidding | Silent - Paper Bidding | Raffles | Wine Walls | Paddle Raise - Give from the Heart 💻 Schedule data entry helpers to record Bidding / Sales / Donations via Quick Bid Entry
36. In-the-room, Data entry Use multiple spotters and double check all entries
37. Bidding | Sales Tab or Access the Quick Bid Entry
38. Checkout Options Plan Run Close
39. Communicate How to Pay Send Statements to “Bidders with a balance” & includes payment link
40. Checkout from your seat Plan Run Close
41. Announce From the Stage Time to Self Checkout
42. 😊 Payments with Digital Wallet Participants can self-pay: online checkout even at an in-person event
43. Dashboard checkout Plan Run Close
44. Individual Checkout Individual - Dashboard Individual - Admin App w iphone or terminal
45. Batch Checkout Batch Checkout for Bidders with registered card
46. 😊 Cover credit card fees
47. Engage donors Engage volunteers
48. 😊 Leaderboards - chart or ticker
49. 😊 Hidden (or not) Tracker
50. Show, show, show, ask
51. Show, show, show, ask, share Show off how past funds and future funds will be used • Testimonials, Impact images, infographics, video Share, NEW share links on footer of the event website • Event website • Page • Item
52. 😊 Opt in to Newsletter: Online settings → Reg/Checkout Set-up, Online Registration Guests opt-in during checkout
53. Launch
54. Assist YOUR agenda
55. Stay in touch with Auctria @auctria Email: hello@auctria.com FB Group: Auction Team Talk Auctria Launch & Assist