Prioritizing to Win by Dr. Elmi Zulkarnain Osman

Prioritizing to Win
Trainer: Dr. Elmi Zulkarnain Osman

Background

This useful workshop has been skillfully designed and contextualized to engage and empower participants with the tools to overcome barriers to working efficiently and effectively. Participants will discover a range of techniques for prioritizing tasks, dealing with time wasters and managing themselves and others.

Participants will participate in a series of questionnaires, games, discussions and hands-on activities that relate time management techniques to your daily life. They will also watch a video that will give them useful tips on how to balance their schedule i.e. time for volunteer work, personal time and excel in their career.

Learning Outcomes
By the end of this workshop participants would be able to:
• Create balance between nurturing rich relationships and managing a great career.
• Examine their life, motives and priorities and thus take over the control of their time and life.
• Manage time effectively so that at the end they achieve what is most important to them.
• Live a more fulfilling life – personally and professionally.

Method of Delivery
• Lecture, group work, role play, questionnaires, games, discussions and hands-on activities and quizzes.

Course Outline
• The Clock and the Compass
• The 3 Generations of Time Management
• The Urgency Addiction
• The 4 Quadrants
• True North Principles
• Balancing your Roles
• The Win-Win Approach

Points for clients to take note:
The above stated quote is not inclusive of venue rental and refreshments/meals.

If you have further questions, feel free to drop us an email at info@elemantraconsultancy.com

Thank you so much for supporting us.

Transcript

1. Dr Elmi Zulkarnain Osman Corporate Training Workshop
2. Workshop expectations Write down your expectations from the workshop. 2
3. The Clock & the Compass Exercise: Read the obituary given and write one of your own. (Page no.7) of the workbook 3
4. The Clock & the Compass Summary: Two important tools drive us: • The clock indicates our commitments, tasks, schedules, goals or objectives • The compass indicates vision, values, principles, mission and conscience. For achieving our goals we need to sync both. The commitments should be in accordance with our mission. 4
5. The three generations of time management • First generation: Use of notes and checklists Drawback: no means to differentiate b/w tasks’ complexities • Second generation: Characterized by calendars and appointments books. Drawback: Human relations considered as burden • Third generation: Emphasizes on efficiency, control, independent achievement, linear quality of time, competence and management. Drawback: Again, it ignores human needs • Fourth generation: Focuses on accomplishing results and enhancing relationships along with career. 5
6. The urgency Addiction (Exercise: Read the statements and answer them true/false given on page no. 13 of the workbook) 6
7. The urgency Addiction Summary: •Simply responding to the situations as they come satisfies you only for a moment, not in long term. •The point is to understand what is important rather than what is urgent. 7
8. The four quadrants Exercise: Read the items from your workbook and decide which quadrant each items falls under. (Page no. 16) Quadrant 1 High urgency High importance Quadrant 2 Low urgency High importance Quadrant 3 High urgency Low importance Quadrant 4 Low urgency Low importance 8
9. The four quadrants URGENT NOT URGENT Quadrant I Important Crisis Management Discussions and brain storming Deadlines and Target Dates Urgent Meetings and Reports Quadrant II Important Building relationships Creating and clarifying values Building Team Capabilities Building Self Capabilities Quadrant III Not important Interruptions Telephone Calls Emails Browsing Other activities Quadrant IV Not important Watching TV Escape activities Unimportant work Leisure Activities 9
10. Quadrant to focus on For success we need, • Organization and Preparation • Better Self-Discipline • Communication Skills • Identifying new opportunities Which fall into 2nd Quadrant and should be focused upon more. If time is unavailable, one can get it from Quadrant III and IV activities. 10
11. True North Principles What are True North principles? • A compass that is objective and unbiased points towards true north • Similarly, we need our own moral compass based on principles of fairness, justice, honesty and integrity. How do we develop our ability? • Self-awareness : knowing and being able to mould one’s thoughts • Conscience : recognizing one’s moral boundaries • Independent will : believing in one’s free will and acting accordingly • Creative Imagination : Taking creative approach to one’s problems 11
12. Fostering these endowments: • Better judgement about self: Maintaining a journal and analysing oneself Reading self-improvement literature & applying the principles maintained thereof. • Developing will: Pushing oneself through hard times Keeping promises. • Developing Creativity: Thinking of creative solutions. Summary: One needs to be able to strike balance between his physical, social, emotional, and spiritual needs. 12
13. The passion of vision To cultivate passion of vision, one has to: • Devote time every week and listen and respond to the inner voice. • Set daily goals which align with the mission statement • Keep a record of experiences and learn from them by critical analysis. • Read mission statements of successful people (Exercise: describe vision of your life given on page no.32 of the workbook) 13
14. Goal Setting • Goals are important because they provide direction to one’s life. • Accomplishing one goal in one area of life should not affect other areas. • It is important to address the following for setting any goal: 1. What is the goal and what does it mean exactly? 2.Why is it a goal? 3.How the goal is be achieved? (Exercise: describe your goals given On page no.35 of the workbook) 14
15. Weekly planning and reflection Weekly planning: • Take time to schedule priorities every week. Record your experiences. • This helps in : 1. improving or repairing relationships with others 2. recommitting to deep values through religious activities 3. restoring energy through rest and recreation 4. developing talents through special interests and hobbies 5. contributing through community service 15
16. Weekly reflection: Reflect on the following points at the end of each week: • What are the goals achieved so far? •What are the key factors helped in achieving the goals? • What are the challenges faced during the week? • What are the methods and strategies used to face the challenges? • Check whether working towards these goals affected other aspects of life • What is the learning experience? Example: A sample weekly plan is shown on page no.38 of the workbook 16
17. Win-Win Approach Exercise: Carry out the group exercise as mentioned on page no 40 of the workbook. 17
18. Win-Win Approach Lessons from the game • Importance of mutual cooperation in achieving success • Win-lose short term strategies invariably lead to lose-lose outcomes in the long run • One team cannot persuade people into logical thinking The interdependent reality • We need others to survive and excel in personal, social and professional life • So, we should always try to see how both sides can benefit. ( called the win-win approach) • Try to other person’s point of view and practice humility and respectful attitude towards all 18
19. • Focuses on worthwhile purposes that create a deep burning "yes!" • Comes from the bowels of the organization, not from the top • Is based on timeless principles • Contains both vision and principle-based values • Addresses the needs of all stakeholders • Addresses all four human needs and capacities • Creating win-win stewardship agreements • Specify desired results • Set guidelines • Define accountability/criteria • Identify available resources • Determine the consequences An empowering organizational mission statement : 19
20. Integrity at the moment of choice • Listen to the inner voice and set the goals accordingly • Analyze every situation without being under pressure Follow the steps below during decision making process: • Ask whether the decision is right • Listen to the inner voice and evaluate other options • Act with courage in the moment 20
21. Peace of results 21
22. Finding Peace If above principles are followed judiciously, one can find peace and harmony. Hurdles you might encounter are discouragement, pride, and regrets or guilt. One just needs patience to handle them. 22
23. Action Planning List the 3 things that you'll start doing from now? List the 3 things that you’ll stop doing from now? 23
24. Please fill up the feedback form with your valuable inputs! 24