Enterprise Document Management System

Enterprise Document Management System (EDMS) is a comprehensive solution designed to streamline document control and management processes for organizations aiming to achieve higher levels of compliance, efficiency, and operational excellence. Built on the robust Salesforce platform, this system offers unparalleled security, scalability, and integration capabilities, making it an ideal choice for businesses of all sizes across various sectors.

The Qualityze Document Management SYstem is engineered to manage the entire lifecycle of documents, from creation, review, and approval to distribution, revision, and archiving. It provides a centralized repository for all organizational documents, ensuring secure and easy access to the right information at the right time. This system is particularly beneficial for organizations that must comply with stringent regulatory standards, including ISO 9001, FDA, and other global compliance requirements.

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1. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. Enterprise Document Management System 1
2. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. The effective management of quality documents such as SOPs, change controls, quality records, process narratives, work instructions, compliance records, or regulatory filings, is very critical to a quality organization. Organization knows that a manual and paper-based approach for managing quality documents is inefficient, costly, and unsustainable. Qualityze leverages the latest cloud technology, Salesforce, to offer the best in class Enterprise Document Management System. Our robust, secure and an easy-to-implement solution complements your established document management process to With functionalities such as email approval, collaboration tools, electronic signature, revision control and many more, accelerates review and approval cycles of a document. Create Collaborate Review Approve Release Obsolete Archive 2 Document Management
3. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. 3 Qualityze Document Management Solution Ensuring ISO 9001 & Regulatory Compliance Capabilities Benefits Industry Best Practices Implement your Document Management with industry-proven best practices to improve your product and process quality. Electronic or Digital Signature Centralized Document Database An electronic signature for every action and decisions performed. Includes the name of the signatory, the date and time of signature execution. Track all your quality documents in a validated system with detailed audit trail for a regulatory environment.
4. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. 4 Qualityze Document Management Solution Ensuring ISO 9001 & Regulatory Compliance Capabilities Dashboards & Reports Users can create any number of Dashboards and reports. Proactive Input Validation Iconic Color Code Managed Workflow Process Proactive input validation helps guide the user while reducing errors on later steps. The color-coded icons quickly help the user know “WHERE AM I” in the managed workflow process. Benefits
5. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. 5 Capabilities File Attachments Multiple files of any type can be attached to a documents and files are identified by steps of the process. Follow or subscribe to your important quality records Automated Dynamic Workflows Follow feature allows user to keep track on progress of the document that they are interested in, even though they do not own or have any active task. The system will create an alert on the dashboard anytime the document records that they are following is updated. Dynamic workflow configuration allows user to create variations of workflow for every document. Benefits Qualityze Enterprise Document Management System Ensuring ISO 9001 & Regulatory Compliance
6. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. 6 Qualityze Document Management Solution Ensuring ISO 9001 & Regulatory Compliance Capabilities Notes for important reminders Allows user to create a ‘sticky note’ to the self in the portal. Use it as a personal reminder or to remind yourself of work that needs to be done for a document or a specific task. Portal Page Alerts & Notifications Dynamic portal page provides a quick overview of all the tasks for a user to complete. Approval, Task Completion, Alerts, Notes, followed documents and documents that the user owns are all displayed in the portal page A content change notification service that provides information in the homepage anytime any type of updates occurs to a document records that the user own. Benefits
7. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. 7 Quality Management Software Ensuring ISO 9001 & Regulatory Compliance Capabilities Task List Approval With task list approval, approver will have the capability to approver right from the task list without having to go into the detail of the document record. Chronology Outlook Email Approval Every document records have a timeline of an event which tells the user what happened when. In other word a very high-level audit trail that allows user to quickly understand the sequence of activities that occurred in the life cycle of document record. With this feature, approver do not have to sign into the application to approve. User can simply reply back with words like ‘APPROVE’, ‘APPROVED’, ‘REJECT’, or ‘REJECTED’, as a response. Benefits
8. Proprietary, © Copyrighted and Confidential Information of Qualityze Inc. Thank you! www.qualityze.com 8