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Managing Multiple WordPress Sites: An Open Forum Discussion & Demonstration

Jim True
February 18, 2020

Managing Multiple WordPress Sites: An Open Forum Discussion & Demonstration

If you're a freelancer or run an agency, you've more than likely been in a situation where you have to manage multiple installations of WordPress. How do you handle your backups?
How do you manage your plugin & theme updates?
How do you monitor if your websites are working?
How do you turn off a site if the client stops paying?

We'll be doing an open forum guided discussion because everyone has good ideas when it comes to managing multiple websites. If you have a tool (or tools) you prefer, please come prepared to discuss them.

Tools Reviewed:
InfiniteWP: https://infinitewp.com
iThemes Sync: https://ithemes.com/sync/
JetPack: https://jetpack.com
MainWP: https://mainwp.com
ManageWP: https://managewp.com

Video on YouTube at: https://youtu.be/VzWC5W3mFe8

Jim True

February 18, 2020
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  1. Managing Multiple
    WordPress Sites
    An Open Forum Discussion &
    Demonstration
    WordPress St. Petersburg

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  2. WordPress St. Petersburg
    Downtown St. Pete, 1st & 3rd TUESDAYS / Monthly
    Suncoast Developers Guild
    2220 Central Avenue, St. Pete, FL 33712
    Meetup: https://meetup.com/WordPress-St-Petersburg
    Web: https://wptampabay.org
    Slack Chat | Facebook Group | Meetups
    A Member of WordPress Tampa Bay Network

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  3. Jim True
    @jimtrue, jimtrue.com
    Support Engineer, Gravity Forms
    https://gravityforms.com

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  4. What We’re Discussing Tonight
    • Minimum Toolbox: What you need to manage multiple sites
    • Additional Tools: Utilities that help round out your management
    capabilities.
    • Host Provided Tools: What you can do for “free”
    • Plugin Provided Tools & Services: Plugins & Services
    • Open Discussion: What tools do you use and what do you like and
    hate about ‘em?

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  5. Minimum Toolbox
    UPDATES
    WordPress Plugins Themes
    BACKUPS
    Database Files
    MONITORING
    Uptime
    MANAGEMENT
    Users Passwords

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  6. UPDATES Toolbox
    UPDATES
    WordPress Plugins Themes
    • Accessed under Dashboard,
    Updates. Visible under Plugins.
    • WP Updates are CORE, Major &
    Minor/Critical/Maintenance
    • Maintenance & Critical Updates can
    be handled through wp_config.php
    settings
    • Most Managed Hosting Platforms
    will perform WP Updates
    automatically
    • Plugins & Themes, can be either
    Major or Minor updates
    Don’t Even
    THINK about
    Updating without
    BACKUPS FIRST!

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  7. BACKUPS Toolbox
    BACKUPS
    Database Files
    • Backing Up is CRITICAL
    before performing updates!
    • DB Backup through
    phpMySQLAdmin (cPanel)
    • File backup is everything in
    the installation directory
    • Most WP Backups are full DB
    MySQL Dump (as a file) and
    the entire installation
    directory Zipped Up
    Updates CAN Touch
    BOTH the DB & Files
    ie, WooCommerce, WP (some),
    Membership, Huge Content
    Management

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  8. Backup & Update Workflow
    LIVE STAGING
    FREEZE
    • NEVER Update on
    LIVE Site
    • Backup to STAGING
    • FREEZE Changes on LIVE
    • UPDATE on Staging and
    TEST, TEST, TEST!
    • Update LIVE after Testing
    OR Copy Staging over LIVE
    UPDATE
    LIVE STAGING

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  9. MONITORING Toolbox
    MONITORING
    Uptime
    • MINIMUM Ping Test to the
    Website
    • UpTime Robot
    • Ideally should ALERT when
    DOWN and when UP
    • Best Alerts use SMS, Email,
    & Twitter
    You Wanna Know
    BEFORE
    Your Client Knows!

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  10. MANAGEMENT Toolbox
    MANAGEMENT
    Users Passwords
    • Manage your ADMIN
    Username/Email &
    Password
    • Ideally also track cPanel,
    MySQL DB, FTP/SFTP
    Locations, UserNames,
    Ports & Passwords
    • LastPass, 1Password
    DO NOT Use
    Same Password
    For Everything!!!

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  11. Host Provided Tools
    • cPanel: File Backups, User & Password Creation, phpMyAdmin
    • Managed WordPress Hosts: WPEngine, FlyWheel, SiteGround, etc.
    • Managed Hosts do SnapShot Backups & Restores, Backups to
    Staging, Staging to Production
    • Usually Manage WordPress Updates
    • Almost always include SOME level of UpTime Monitoring
    • Reseller Tools are MORE Flexible

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  12. Additional Tools
    SECURITY
    Malware Security
    REPORTING
    User Reports
    MISCELLANEOUS
    Analytics
    Page & Post
    Management
    • Malware Scanning &
    WordFence Security
    • Branded User Maintenance
    Reports
    • SEO Checking &
    Google Analytics
    • Page & Post Management
    • Comment Management

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  13. Infinite WP
    • Installs on YOUR Web Server
    (cPanel)
    • Plugin Runs on Websites you
    Manage
    • FREE provides 1-click Access,
    Updates, Backups & Uptime
    Monitoring
    • Premium EVERYTHING!
    https://infinitewp.com/

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  14. iThemes Sync Pro
    • Dashboard & Client install
    as WP Plugins
    • BackupBuddy
    • Sync is Cloud Offsite Sync
    for Backups
    • Premium includes many
    features
    https://ithemes.com/sync/

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  15. JetPack
    • Requires WordPress.com account
    • JetPack Plugin on your WP Site
    • Management in WordPress.com
    Dashboard
    • FREE includes Plugin & Theme
    Updates, WP Updates, User
    Management, Brute Force
    Protection, Some Reporting
    • VaultPress, etc. is PREMIUM
    https://jetpack.com

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  16. MainWP
    • Dashboard & Client install as WP
    Plugins
    • Updates, Remote Login, Security,
    Page & Post Management
    • Additional Functionality added
    by Extensions
    • Core Plugin is free, Extensions
    are Premium
    https://mainwp.com/

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  17. ManageWP
    • Dashboard & Client install as
    WP Plugins
    • Can Manage on Cloud or
    Dashboard Install
    • Updates, Backups, Remote
    Login included
    • Premium includes many
    additional features
    https://managewp.com

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  18. Open Discussion & Questions

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