Upgrade to Pro — share decks privately, control downloads, hide ads and more …

Backlog Police’s Task Management Course 👮‍♀️Concepts

Junko
May 28, 2022

Backlog Police’s Task Management Course 👮‍♀️Concepts

At an internal study session, mainly for new employees, I explained "Why do we use Backlog for task management?"
I also introduced some examples of how not to manage tasks in this way.

Junko

May 28, 2022
Tweet

More Decks by Junko

Other Decks in Business

Transcript

  1. Backlog Police’s


    Task Management Course


    👮
    Concepts
    👮

    View Slide

  2. ࣗݾ঺հ
    • 2020/7- Digital Cube

    - Director (PM and PMO)

    - Internal alias: Backlog Police👮


    • Formerly a content marketer

    at a human resources company


    • Running T-1000 on Backlog!
    OnYun
    +VOLP
    2
    onyun10
    mamelogy.com

    View Slide

  3. • The character in Terminator 2.


    • Comes from the future to kill the main character


    • He noti
    fi
    es you of overdue tasks

    every Tuesday via Typetalk
    8IPJT5
    3
    My blog) Talk about running a Backlog Police bot on Typetalk to patrol for overdue tasks.


    https://mamelogy.com/archives/127/

    View Slide

  4. Why do we manage tasks?
    4
    8JUI
    #BDLMPH

    View Slide

  5. (Assumption)


    Talk about skills and stances.
    5

    View Slide

  6. 6
    Skills and Stances
    Soft Skills (Portable Skills)


    Skills that can be carried to different
    industries and sectors.


    Interpersonal, self, and task
    Stance


    Values and attitudes toward work and
    things
    Hard Skills (Technical Skills)


    Specialized knowledge and skills.
    What generally comes to mind when
    people think of skills.

    View Slide

  7. 7
    εΩϧͱελϯε
    )FSFTXIBU*BN

    UBMLJOHBCPVU

    UPEBZ
    Soft Skills (Portable Skills)


    Skills that can be carried to different
    industries and sectors.


    Interpersonal, self, and task
    Stance


    Values and attitudes toward work and
    things
    Hard Skills (Technical Skills)


    Specialized knowledge and skills.
    What generally comes to mind when
    people think of skills.

    View Slide

  8. I will use an analogy


    that is “difficult” to understand.


    - Rice Cultivation
    8

    View Slide

  9. 9
    Mr. O, a rice farmer living in a rice-producing area
    • Concurrent farmer. Perhaps an infrastructure
    engineer?


    • He grows rice in the vast rice paddies he inherited
    from his ancestors


    • He has formed a corporation

    in his community and works with his neighbors

    View Slide

  10. 10
    )PXUIFSJDFBSSJWFTBUZPVSUBCMF
    Soil preparation
    Preparation of seedlings
    and rice planting
    Weeding and other
    management
    Fertilizing and watering
    Harvesting and drying rice
    Rice milling, packing and
    storage
    Sales
    To the table!

    View Slide

  11. If Mr. O could not manage


    his tasks…
    11

    View Slide

  12. 12
    Mr. O, a rice farmer who lives in a rice-producing area
    and cannot manage tasks
    • ʮLet's do soil preparation sometime soon.ʯ


    • ʮI'm late in planting rice.ʯ


    • ʮSomeone will do the weeding.ʯ


    • ʮI forgot to maintain the machinery.ʯ


    • ʮOh, I forgot to tell the members the harvest date.ʯ

    View Slide

  13. 13
    )PXUIFSJDFBSSJWFTBUZPVSUBCMF SFQSJOU

    Soil preparation
    Preparation of seedlings
    and rice planting
    Weeding and other
    management
    Fertilizing and watering
    Harvesting and drying rice
    Rice milling, packing and
    storage
    Sales
    To the table!

    View Slide

  14. Weeding and other
    management
    14
    8IBUXJMMIBQQFO
    Soil preparation
    Preparation of seedlings
    and rice planting Fertilizing and watering
    Harvesting and drying rice
    Rice milling, packing and
    storage
    Sales
    To the table!

    View Slide

  15. 15
    Mr. O, a rice farmer who lives in a rice-producing area
    and cannot manage tasks
    • Unable to plant rice at the optimum season


    • Inability to respond appropriately to growth


    • Rice quality will decrease


    • Yield will drop

    View Slide

  16. 16
    Mr. O, a rice farmer who lives in a rice-producing area
    and cannot manage tasks
    • Unable to plant rice at the optimum season


    • Inability to respond appropriately to growth


    • Rice quality will decrease


    • Yield will drop
    • Consumers can not receive rice


    • Vendors who were planning to buy his rice are in trouble


    • His team and their families are in trouble

    because of the lack of revenue

    View Slide

  17. 17
    Mr. O, a rice farmer who lives in a rice-producing area
    and cannot manage tasks
    • Unable to plant rice at the optimum season


    • Inability to respond appropriately to growth


    • Rice quality will decrease


    • Yield will drop
    • Consumers can not receive rice


    • Vendors who were planning to buy his rice are in trouble


    • His team and their families are in trouble

    because of the lack of revenue
    6MUJNBUFMZ .S0
    IJNTFMGJTJOUSPVCMF

    View Slide

  18. Back to the point.
    18

    View Slide

  19. Why do we manage tasks?
    19
    8JUI
    #BDLMPH

    View Slide

  20. 20
    Three reasons why task management is necessary

    View Slide

  21. 21
    Three reasons why task management is necessary
    1. Because we need it to keep our business moving without a hitch
    Companies that can't make or keep promises will lose customers

    View Slide

  22. 22
    Three reasons why task management is necessary
    1. Because we need it to keep our business moving without a hitch
    2. Because we work as a team
    Companies that can't make or keep promises will lose customers
    If you work alone, a TODO list is suf
    fi
    cient, but because you are a team,

    you need to visualize your work.

    View Slide

  23. 23
    Three reasons why task management is necessary
    1. Because we need it to keep our business moving without a hitch
    2. Because we work as a team
    3. People, goods, money, and time are
    fi
    nite
    Companies that can't make or keep promises will lose customers
    If you work alone, a TODO list is suf
    fi
    cient, but because you are a team,

    you need to visualize your work.
    If you had an in
    fi
    nite amount of time,

    you could do whatever you wanted, but...

    View Slide

  24. 24
    There is a certain task management that is not good

    View Slide

  25. 25
    There is a certain task management that is not good
    0. Not create tasks
    Create tasks so that everyone around you can see what you are going to do and when you are
    going to do it!

    View Slide

  26. 26
    There is a certain task management that is not good
    0. Not create tasks
    1. Not managing deadlines
    Create tasks so that everyone around you can see what you are going to do and when you are
    going to do it!
    Don't neglect them. Your time and skills are limited. Set priorities and move forward!

    View Slide

  27. 27
    There is a certain task management that is not good
    0. Not create tasks
    1. Not managing deadlines
    2. Don't change your assignments or take on too much
    on your own
    Create tasks so that everyone around you can see what you are going to do and when you are
    going to do it!
    Don't neglect them. Your time and skills are limited. Set priorities and move forward!
    If you work as a team and pass the work around appropriately,

    it will lead to better results.

    View Slide

  28. 28
    There is a certain task management that is not good
    0. Not create tasks
    1. Not managing deadlines
    2. Don't change your assignments or take on too much
    on your own
    Create tasks so that everyone around you can see what you are going to do and when you are
    going to do it!
    Don't neglect them. Your time and skills are limited. Set priorities and move forward!
    If you work as a team and pass the work around appropriately,

    it will lead to better results.
    3. Tasks with ambiguous content
    If the next person gets in trouble,

    you will be the one who gets in trouble in the end.

    View Slide

  29. 29
    Next Time


    Backlog Police Task
    Management Course


    👮
    How to use
    👮

    View Slide

  30. 30
    Next Time


    Backlog Police Task
    Management Course


    👮
    How to use
    👮
    /PTDIFEVMFZFU

    View Slide

  31. 31
    We have this information in-house
    How to conduct business at Digital Cube - Basic Rules
    https://XXXlog.backlog.jp/alias/wiki/XXX
    https://XXXlog.backlog.jp/alias/wiki/XXX
    Backlog Ticket Operation Methods
    https://XXXlog.backlog.jp/alias/wiki/XXX
    Communication Rules

    View Slide

  32. 32
    Here is some information outside
    👮There's a lot of information out there
    👮
    About Wiki
    Document
    Backlog Youtube Channel
    Backlog Advent Calendar

    View Slide

  33. Thank you for your attention.
    33

    View Slide