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Getting the team started Role of the Team Member

Getting the team started Role of the Team Member

The Role of the Project Team Member
The team members are responsible for making sure the work gets done. Those responsibilities start before the team comes together and continue after the team has disbanded.

Mike Cardus

April 11, 2020
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  1. Getting the
    Team Started 2
    Role of the Project Team Member
    Project / Team Leader Learning :: www.MikeCardus.com
    1

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  2. The Role of the Project Team Member
    The team members are responsible for making sure the work gets done. Those
    responsibilities start before the team comes together and continue after the team has
    disbanded.
    Before
    Members come to the meeting prepared.
    During
    The team members participate in meetings, contribute knowledge/expertise, carry out
    assignments, and help gain organizational commitment to the project.
    After
    Members may continue to work on the process in its improved form and may be asked to
    help the team leader debrief the project sponsor/champion.
    Project / Team Leader Learning :: www.MikeCardus.com
    2

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  3. What to do before the first
    Project team meeting
    Project / Team Leader Learning :: www.MikeCardus.com
    3
    If you hear about a project in your area and want to get involved, don’t
    wait to be asked. Volunteer!
    If you have been selected to participate in a project team, and you do
    not know why, don’t wait until the first meeting to find out. Ask!
    If you have not seen a draft agenda or team charter, ask the team leader
    if they have one.
    If you have ideas for the agenda or comments on a draft, send them to
    the team leader before the first meeting.
    Discuss with your boss the project time commitments and potential
    conflict with your other job responsibilities.
    Before the first meeting, make notes on what you might be able to
    contribute to the team, the role you might play, your goals and
    expectations about this project, and any concerns you may have. Be
    ready to share this information with the team.
    Come with an open mind and a positive attitude. This will help the team
    get off to a good start and make it a better experience for you and
    everyone else.

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  4. Application Example
    Over lunch one day, a client was complaining that he
    had been asked to be part of a project team, and that he
    had to reschedule work to attend the project kickoff
    meeting the following week. The discussion was
    lighthearted, but it became apparent that he resented
    being asked to take on additional work when he already
    has more than enough to do.
    Project / Team Leader Learning :: www.MikeCardus.com
    4

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  5. Application Example
    When I asked for details about the project, and why the
    Project Manager might want him to join, I learned he did
    not have any of this information. Nor did he know what
    kind of time commitment was involved…though he felt
    sure that it would be a considerable inconvenience. I
    suggested, “Why don’t you speak to the Project
    Manager and get more information?”- it honestly hadn’t
    occurred to him.
    Project / Team Leader Learning :: www.MikeCardus.com
    5

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  6. Application Example
    The next day he was able to track down the Project Manager and
    discuss the project. He learned from the draft team charter that
    the team would be working on problems with the customer
    invoicing process.
    As it turned out, he had an interest in ensuring that this process
    worked well. He supervised a group that dealt directly with
    customer complaints, …many of which involve invoice problems.
    Further, he had previously worked in accounts receivable in a
    company with a nearly flawless invoicing process.
    Project / Team Leader Learning :: www.MikeCardus.com
    6

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  7. Application Example
    As he talked with the Project Manager, it became
    apparent that he could play a dual role on the team: as a
    representative of the Voice of the Customer and as a
    source of ideas on invoicing best practices. He and the
    Project Manager also negotiated the amount of time he
    would need to commit to the team. He went to his boss
    with a good case for off-loading some of his work. He
    joined the team and could make a significant
    contribution to the project’s success.
    Project / Team Leader Learning :: www.MikeCardus.com
    7

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  8. Application Example
    If he had used the Team Member Checklist: What to do
    before the first Project Team Meeting, he would not
    have waited passively for his involvement to be made
    clear. He would have approached the team leader to
    find out what was expected of him, so he could carve out
    a role that made sense.
    Project / Team Leader Learning :: www.MikeCardus.com
    8

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  9. 9
    Project / Team Leader Learning :: www.MikeCardus.com

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