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Fedora Ambassadors Regional Annual Planning

Fedora Ambassadors Regional Annual Planning

A talk at Flock 2013 to discuss about how to make a good plan for Fedora Ambassadors annual work in a region.

Anh Tuan TRUONG

August 11, 2013
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Transcript

  1. Regional Annual Planning
    Truong Anh Tuan
    Presented by
    FAmSCo member
    License statement goes here. See https://fedoraproject.org/wiki/Licensing#Content_Licenses for acceptable licenses.
    Ambassadors

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  2. Today's Topics
    1. Current Budget Planning Process in APAC
    a.In Planning phase
    b.In Running phase
    2. Main Issues
    3. How to Improve

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  3. Current Budget
    Planning Process
    in APAC

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  4. Collecting detailed information about
    activities/events in the past: time, spent, etc.
    Calling for each country to make their own
    schedule:
    Events/activities they would like to organize
    Date/time and budget for each and in total
    Summarizing all to the final wiki to list all
    scheduled events/activites by quarter
    Planning Stage

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  5. Tracking actual spent money:
    Tracking if events/activities happened or not
    Tracking reimbursement stages
    Updating the actual spent to wiki
    Tracking unscheduled events/activities
    Budget reporting in APAC FAmSCo meetings
    Wiki: /Ambassadors/APAC/Budget
    Running Stage

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  6. Main Issues

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  7. The past information is not much and not
    organized enough: no or little tracking for a
    long time
    Proposed schedules from countries are not
    always fine enough since it is the first time for
    most of Ambassadors. Actually, a lot of
    scheduled events/activities were not happened
    in Q1
    Main Issues

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  8. Events/activities are per country, no regional
    or international collaborative ones
    Only tracking stages of those events/activities;
    not tracking their quality by analyzing event/
    activity reports
    Main Issues

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  9. How to Improve

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  10. Tracking as much information as possible:
    Scheduled events/activities happened or not
    Date/time, actual spent, and their quality (reports)
    Non-scheduled events/activities
    They should be the good input for next quarter/year
    plans. We can review/approve those requests easier
    Got more information to make regional and
    international plans with collaborative planning across
    countries
    How to Improve

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  11. To evaluate events/activities to focus on more
    potential ones
    Apply Peer-review model (like what EMEA currently
    doing) to improve the quality of events/activities
    Get mentors involved more into events/activities to
    support their mentees doing work better
    How to Improve

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  12. Introducing the current budget process in
    APAC in both planning and running phases
    Main issues of the current process (AFAIS)
    How to improve the process to address those
    issues (IMO)
    And finally, open discussing with FAmSCo and
    Ambassador fellows
    Summary

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  13. Open Discussion
    License statement goes here. See https://fedoraproject.org/wiki/Licensing#Content_Licenses for acceptable licenses.
    [email protected]
    Contact:

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