Fedora Ambassadors Regional Annual Planning

A talk at Flock 2013 to discuss about how to make a good plan for Fedora Ambassadors annual work in a region.

Transcript

1. Regional Annual Planning
   Truong Anh Tuan
   Presented by
   FAmSCo member
   License statement goes here. See https://fedoraproject.org/wiki/Licensing#Content_Licenses for acceptable licenses.
   Ambassadors
   

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2. Today's Topics
   1. Current Budget Planning Process in APAC
   a.In Planning phase
   b.In Running phase
   2. Main Issues
   3. How to Improve
   

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3. Current Budget
   Planning Process
   in APAC
   

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4. Collecting detailed information about
   activities/events in the past: time, spent, etc.
   Calling for each country to make their own
   schedule:
   Events/activities they would like to organize
   Date/time and budget for each and in total
   Summarizing all to the final wiki to list all
   scheduled events/activites by quarter
   Planning Stage
   

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5. Tracking actual spent money:
   Tracking if events/activities happened or not
   Tracking reimbursement stages
   Updating the actual spent to wiki
   Tracking unscheduled events/activities
   Budget reporting in APAC FAmSCo meetings
   Wiki: /Ambassadors/APAC/Budget
   Running Stage
   

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6. Main Issues
   

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7. The past information is not much and not
   organized enough: no or little tracking for a
   long time
   Proposed schedules from countries are not
   always fine enough since it is the first time for
   most of Ambassadors. Actually, a lot of
   scheduled events/activities were not happened
   in Q1
   Main Issues
   

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8. Events/activities are per country, no regional
   or international collaborative ones
   Only tracking stages of those events/activities;
   not tracking their quality by analyzing event/
   activity reports
   Main Issues
   

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9. How to Improve
   

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10. Tracking as much information as possible:
    Scheduled events/activities happened or not
    Date/time, actual spent, and their quality (reports)
    Non-scheduled events/activities
    They should be the good input for next quarter/year
    plans. We can review/approve those requests easier
    Got more information to make regional and
    international plans with collaborative planning across
    countries
    How to Improve
    

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11. To evaluate events/activities to focus on more
    potential ones
    Apply Peer-review model (like what EMEA currently
    doing) to improve the quality of events/activities
    Get mentors involved more into events/activities to
    support their mentees doing work better
    How to Improve
    

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12. Introducing the current budget process in
    APAC in both planning and running phases
    Main issues of the current process (AFAIS)
    How to improve the process to address those
    issues (IMO)
    And finally, open discussing with FAmSCo and
    Ambassador fellows
    Summary
    

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13. Open Discussion
    License statement goes here. See https://fedoraproject.org/wiki/Licensing#Content_Licenses for acceptable licenses.
    tuanta@fedoraproject.org
    Contact:
    

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