Archiving Your Life's Work

Archiving Your Life's Work

Presentation by Brianna Marshall for the UW-Madison Retirement Association, April 2015.

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Brianna Marshall

April 06, 2015
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Transcript

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    • Scholarly works with copyright permissions cleared • Maybe datasets

    (it depends) • But we can’t just take your hard drive 
  3. 6.

    Self-submit workflow: • I create the collection • You (or

    a student) upload and describe the files • Voila!
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    • Public health researcher focusing on drug and alcohol consumption

    • Total of 200+ articles • Also had related datasets (SPSS files + questionnaires) • Majority of publications dated back to the 1970s and 1980s
  8. 15.

    1. Content inventory - What do you have? What do

    you want to prioritize? 2. Get organized (online workspace) 3. Identify copyright permissions - SHERPA/RoMEO - Journal website - Email to journal editor 4. Locate/create article versions 5. Upload + describe
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    Is the article unpublished? You’re probably the rightsholder. Is the

    article published? You’re probably NOT the rightsholder, which means…
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    DEFINITION First draft, prior to peer review. NOTE It can

    be extremely hard to track down pre-prints, depending on how much time has passed since the article was written. If possible, ask to upload a post- print or publishers version instead!
  18. 34.
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    DEFINITION Accepted, peer reviewed version of the article minus publisher

    formatting. NOTE The simplest way to create a post-print is to copy and paste from the publisher version. Luckily, most online versions of articles are OCR-compliant.
  20. 36.
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    DEFINITION Final published version of the article. NOTE If you

    have appropriate permissions, you can just grab a copy from any database. In some cases publishers may even send you a version of the article to use.
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    1. Content inventory - What do you have? What do

    you want to prioritize? 2. Get organized (online workspace) 3. Identify copyright permissions - SHERPA/RoMEO - Journal website - Email to journal editor 4. Locate or create article versions 5. Upload + describe
  26. 43.

    • If it’s not a priority it won’t happen. •

    Hiring a student worker could help. (SLIS!) • Staying organized is key. • Published articles can be tricky enough – book chapters, especially from books currently in publication, are likely not worth the effort.
  27. 44.

    • We considered sending three emails to publishers as a

    good faith effort; if they didn’t respond, we uploaded the article. • You do not need to contact your co-authors unless you wish to notify them as a courtesy. • Remember that you can always ask the publisher for an exception beyond what SHERPA/RoMEO lists as your author rights.
  28. 45.

    The University of Minnesota undertook a similar project to upload

    the publications of emeritus ecology researcher Dr. Eville Gorham to their IR. Main difference? Rather than organizing privately, created a public bibliography using RefWorks. UMN’s project guide: http://z.umn.edu/cwprocedures Read more at: http://www.istl.org/14-spring/article1.html
  29. 46.

    • Consider an author addendum for your work! • Encouraged

    by UW Faculty Senate “to ensure that academic authors retain certain intellectual property rights that facilitate archiving, instructional use, and sharing with colleagues to advance discourse and discovery.” • Spread the word to junior colleagues! http://www.library.wisc.edu/steenbock/2007/12/13/faculty-senate-endorses- authors-addendum/
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    • University Library Committee is exploring the possibility of a

    university-wide OA policy • Policy would enable UW to retain limited permissions to post article versions to IR • Many peer institutions have already implemented similar OA policies • For more information, see Karl Broman’s website: http://kbroman.org/pages/oa.html
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    Copyright resources from the UW Libraries http://www.library.wisc.edu/help/copyright/managing-your- copyright/ Scholarly Publishing

    Academic Research Coalition http://www.sparc.arl.org/ Liberating the Publications of a Distinguished Scholar: A Pilot Project http://www.istl.org/14-spring/article1.html