Public Outreach: How scenario planning can be used as an engagement technique

This webinar, featuring the work of the Chicago Metropolitan Agency for Planning (CMAP), covers the following learning objectives: 1) why integrating scenario planning into public engagement can be beneficial, 2) how to deploy a scenario planning component into a public engagement process, and 3) how scenario planning fosters new insights into the concerns and preferences of the public. It closes with a brief introduction to the Consortium for Scenario Planning, the provider of the webinar. The companion video is available at https://vimeo.com/284244075. Find out more about the Consortium for Scenario Planning at http://www.scenarioplanning.io.

Transcript

1. SUMMER SCENARIOS An Educa1onal Webinar Series By the Consor1um for Scenario Planning www.scenarioplanning.io
2. Public Outreach: How scenario planning can be used as an engagement technique Webinar 4 of 5: www.scenarioplanning.io/summer-scenarios/
3. Learning Objec1ves 1.  Why integrating scenario planning into public engagement can be beneficial 2.  How to deploy a scenario planning component into a public engagement process 3.  How scenario planning fosters new insights into the concerns and preferences of the public
4. Agenda 1.  Speaker introductions 2.  Interview with Chicago Metropolitan Agency for Planning (CMAP) 1.  Project background and scenario planning process 2.  Why and how alterna;ve futures/scenarios were leveraged for public engagement 3.  What CMAP learned from this approach 3.  Audience questions 4.  Closing
5. Speakers & Facilitator Speakers: •  Jane Grover - Outreach Principal, CMAP •  Elizabeth Irvin - Senior Transportation Planner, CMAP Facilitator: •  Janae Futrell, AICP, LEED AP Decision Support Fellow, Consor;um for Scenario Planning, Lincoln Ins;tute of Land Policy, jfutrell@lincolninst.edu
6. Upcoming Consor1um Conference September 12-14 in Columbus, Ohio with host agency Mid-Ohio Regional Planning Commission Register & Join Us! www.scenarioplanning.io/conferences/
7. Can you provide us with background information on the Chicago metro area and CMAP’s planning process?
8. Scenario Planning in the Chicago Region
9. •  7 counties •  284 municipalities •  8.5 million residents •  5,645 square miles How do we create a unified region with enviable quality of life and economic vitality for all? The metro Chicago region
10. •  CMAP’s first comprehensive plan •  Completed in 2010 •  Updated in 2014 GO TO 2040
11. © CMAP June 2018 ON TO 2050 •  CMAP’s second plan •  Three-year process •  Extensive public engagement •  Adoption in October
12. Can you tell us about the scenario planning process and how it has informed CMAP’s planning work, in the past and with your current efforts?
13. •  Identify policies and strategies that changed outcomes (“What if we…?”) •  Select a preferred scenario (combination of strategies) •  Quantitative and qualitative •  Provide vehicle for discussion •  Identify macro level changes that could affect regional goals (“What if…?”) •  Prioritize strategies benefitting multiple futures •  Primarily qualitative •  Provide vehicle for discussion
14. Building on GO TO 2040
15. ON TO 2050 development We are here
16. How did you go about formulating the scenarios used in the current planning process? What scenarios ended up being formulated?
17. Consulted experts on key trends Environment 1.  Intensified climate change impacts 2.  Constrained water supply 3.  Efficient and resilient energy system Land Use 4.  Transitioning agricultural and natural lands 5.  Continued preference for suburban lifestyle 6.  Investment in mixed-use centers 7.  Smarter, more responsive infrastructure and land use planning Governance 8.  Diminished public resources 9.  Politically gridlocked region 10.  Tech-enhanced active citizenship 11.  More regional planning Demographics 12.  Aging region 13.  Diversified region Regional Economy 14.  Economically stratified region 15.  Economic restructuring 16.  Stagnant regional growth Transportation 17.  Increased freight intermodalism 18.  Increase transit use, bicycling, and walking 19.  Smarter auto-oriented mobility 20.  Driverless vehicles
18. What if by 2050 . . . §  Climate change impacts have intensified? §  Public resources are further constrained? §  More people choose walkable communities? §  Technological innovations enhance transportation? §  The economy has been transformed?
19. In each future, we assumed:
20. In each future, we assumed:
21. How did you deploy alternative futures, or scenarios, in your public engagement?
22. Reimagine our Region in 2050
23. Public Engagement
24. 10 Forums •  Reimagine Our Region for 2050 •  Have we reached peak driving? Planning for future travel in the Chicago region •  Designing the Future: Gen X and Millennials in 2050 •  Development at the Edge: The Future of Regional Urbaniza1on •  Closer to Home: Crea1ng a Balanced Regional Housing Supply by 2050 •  Thriving in a Changing Climate •  Where We’ll Live in 2050 •  Harnessing Technology for Future Mobility •  The Future of Economic Opportunity •  Doing More with Less in 2050
25. 20 kiosks 60,000+ interactions
26. Videos, web, online polling, social media #2050BigIdeas
27. 120+ workshops, other events •  Exposure to thousands of residents •  Engagement of over 2,500 residents
29. How did these conversations with the public play out, and what did you learn?
31. Subhead goes here If you had a convenient commute no matter where you lived, where would you choose to live? A.  An urban neighborhood B.  A walkable suburban community C.  A suburban subdivision D.  A small town E.  A rural area F.  Other
32. Subhead goes here What are the 2 biggest benefits of more walkable communities? A.  Healthier residents B.  The ability to live car-free C.  More social interaction D.  Lower emissions mean less pollution E.  Transportation costs less F.  More economic activity in those places G.  Other
33. Subhead goes here What’s your top concern about denser, more walkable neighborhoods? A.  I’m not concerned B.  Changes to neighborhood character C.  More traffic and parking hassles D.  More stress on schools E.  Housing costs F.  Other
35. Subhead goes here What’s your primary way of getting around? A.  Car B.  Train C.  Bus D.  Bike E.  Walk or roll F.  Other
36. Subhead goes here If fewer people own cars, we will need to invest in public transit. Which should be our top 2 priorities? A.  New bus/rail routes and extended rail lines B.  Service later at night C.  Shorter wait times D.  More reliable service E.  Faster travel (such as bus express lanes) F.  Easier transfers and connections G.  More comfortable vehicles and stations H.  Other
37. Subhead goes here How would you prefer to get around? A.  Car B.  Train C.  Bus D.  Bike E.  Walk or roll F.  Autonomous private car G.  Autonomous shared vehicle H.  Other
39. Subhead goes here As climate change intensifies, which impact worries you most in our region? A.  Harm to life and property from flooding B.  Insufficient water supply C.  Threats to regional agriculture, biodiversity D.  Effect of extreme heat on health E.  More intense impacts for vulnerable residents F.  I’m not worried G.  Other
41. Subhead goes here What are your top 2 priorities for public funding? (Assume education, public health, and public safety are already priorities.) A.  Transportation B.  Sewer and water systems C.  Libraries D.  Housing E.  Social service programs F.  Other
43. Subhead goes here What does our region need most to enable everyone to succeed in the future economy? A.  Expanded public transit network B.  High quality, affordable education C.  Continuing job training D.  Jobs located closer to housing E.  Grow existing job sectors F.  Other
44. How did scenario planning, as a method, help generate new insights that would not have happened without integrating scenario planning?
45. What did we learn for ON TO 2050? •  Support for raising revenues •  Research on transformed economy changed how we frame some economic work •  Importance of addressing inclusive growth and disparate impacts on low income and people of color •  Need to focus on increasing municipal capacity •  Need to address flooding, stormwater
46. Imagine our Future Changed Climate Walkable Communi1es Innova1ve Transporta1on Constrained Resources Transformed Economy Elizabeth Irvin eirvin@cmap.Illinois.gov 312-386-8669 Jane Grover jgrover@cmap.Illinois.gov 312-386-8802
47. Audience Ques1ons
48. What is the Consor1um? It provides training and peer exchange to support professionals as they get started with scenario planning and take it to more advanced levels. Who can benefit? Urban, regional, and rural planners and managers, as well as others, are welcome. Official partners include: How can I learn more? Become a par;cipant or join the mailing list by visi;ng the website at scenarioplanning.io or contac;ng Janae at jfutrell@lincolninst.edu.
49. Upcoming Summer Scenarios People and Economies: How quan;ta;ve regional scenarios can set the table for policy and planning August 29 www.scenarioplanning.io/summer-scenarios/
50. Upcoming Consor1um Conference September 12-14 in Columbus, Ohio with host agency Mid-Ohio Regional Planning Commission Register & Join Us! www.scenarioplanning.io/conferences/
51. Thank you to the presenters and a]endees! Contact jfutrell@lincolninst.edu with ques;ons.