This webinar was presented for Florida Library Webinars on March 8, 2017. https://floridalibrarywebinars.org/events/16003/
Most of our libraries and organizations have been around for numerous years, sometimes hundreds. Often that means many processes are created, changed as needed, and left in place long past their due date. Unfortunately, that means we are frequently working inefficiently, following old processes or cobbled together workflows.
The first part of the presentation will suggest methods for understanding and reviewing workflow. In the second half, we will take a look at various simple and lightweight tools and ways to use them to make work more efficient, especially in processing text, files, and data in batches.
METHODS AND TOOLS
March 8, 2017
Kuribo. (2008). Red panda eating. Wikimedia Commons. https://commons.wikimedia.org/wiki/File:Red_Panda_eating.jpgCC BY-SA 2.0
Reidsma, M. (2013). Slide 38. Websites are for People. http://matthew.reidsrow.com/articles/29CC BY-NC-SA 3.0
TYPES OF MATERIAL
Kerr, P. (2006). Swimlanes ﬂowchart of a business process. Wikimedia Commons. Public Domain.
QUESTIONS TO ASK
Does the order make sense?
Which steps are ﬂexible in the ordering? Conditional upon
other steps being completed?
Can speciﬁc steps be done more efﬁciently?
How many people are involved? Can it be reduced?
Is the most suitable person doing each step?
Is the process consistent? Consistent with other departments?
THE IDEAL WORKFLOW
CARD SORT VARIANTS
Rosenfeld Media. (2009). CS002: Figure 1.2. https://www.ﬂickr.com/photos/rosenfeldmedia/3344341528CC BY 2.0
GETTING TO THE IDEAL
TOOLS TO INCREASE PRODUCTIVITY
Reichl, D. (2010). KeePass Main Window. Free license.
TOTAL COMMANDER (MUCOMMANDER)
PDF Labs. (2014). PDFtk Free. .
Roe, A. (2012). Sublime Text 2. Copyrighted/Fair Use.