GETTING THINGS DONE
ConFoo Montréal 2017
Montréal, QC, Canada
you're never… done
"The hurrier I go, the behinder I get."
“A vaccination against day-to-day ﬁre-ﬁghting.”
THE TWO PRINCIPLES OF GTD
2.Have next actions
... and you'll have a mind like water
YOU ALREADY HAVE THE
SKILLS YOU NEED
(prioritize, organize, plan, focus)
when were you last in the zone?
can you get back into it anytime it is required?
the presentation to prepare
the email to write a lengthy reply to
the gift to buy your mother for her birthday each December
the passport that needs renewal in six years
the ﬁre extinguisher that will need maintenance every ﬁve years
the ﬁrst aid kit in your car that needs replacing before it expires
the bonsai tree that needs water, a lot, but only every two weeks
the shed you want to build in your garden
that world hunger problem you want to solve
If you don't capture everything, things will remain on your mind.
If it's on your mind, your mind isn't clear.
“Rule your mind, or it will rule you.”
write down the project/situation most on your mind right now
now write down, one sentence, the successful outcome you want for it
now write down the next physical action required to move it forward
–Ralph Waldo Emerson
“The ancestor of every action is thought.”
"what is it?"
"is it actionable?"
"what's the next action?"
most "stuff" is really a project of multiple actions
If it takes less than ~two minutes: do it now!
Otherwise, delegate or defer it.
“The beginning is half of every action.”
don't put tasks on your calendar, they will pile up
start dates and due dates are different things
don't literally do that, we have software for that now ;)
CONTEXTS AND TAGS
• Context: what/where you need to (be)
• @phone, @errand, @web, @mac, @ofﬁce,
@printer, @vpn, @home
• Tags: so you can pick up related or wanted tasks
• /programming, /car, /health, /taxes, /writing, /
cooking, /paperwork, /quick win/
choose the one your brain trusts the most
THE HIT LIST
pick the one that works on your platforms (mobile and desktop!)
review your lists weekly (Friday afternoon works well!)
• "loose" papers, notes, letters, email
• empty your head
• review calendar
• review upcoming actions
• review "waiting for" lists
CHOOSING WHAT TO DO
(IN ORDER OF PRIORITY)
• Time available
• Energy available
• Task priority
BEND THE TWO-MINUTE RULE
25 & 50 MINUTE MEETINGS
NO MEETINGS W/O AGENDA
END MEETINGS W/QUESTION:
"WHAT IS THE NEXT ACTION"?
THANK YOU FOR LISTENING!
Questions? Ask me: @dzuelke & [email protected]