Getting Things Done

Getting Things Done

Presentation at ConFoo Montréal 2017

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David Zuelke

March 10, 2017
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Transcript

  1. GETTING THINGS DONE ConFoo Montréal 2017 Montréal, QC, Canada

  2. David Zuelke

  3. None
  4. dz@heroku.com

  5. @dzuelke

  6. MODERN WORK

  7. open commitments

  8. unanswered emails

  9. personal responsibilities

  10. you're never… done

  11. "The hurrier I go, the behinder I get."

  12. GTD

  13. David Allen

  14. None
  15. None
  16. “A vaccination against day-to-day fire-fighting.”

  17. THE TWO PRINCIPLES OF GTD 1.Capture everything 2.Have next actions

  18. ... and you'll have a mind like water

  19. YOU ALREADY HAVE THE SKILLS YOU NEED

  20. (prioritize, organize, plan, focus)

  21. when were you last in the zone?

  22. can you get back into it anytime it is required?

  23. 1. CAPTURE

  24. everything

  25. the presentation to prepare

  26. the email to write a lengthy reply to

  27. the gift to buy your mother for her birthday each

    December
  28. the passport that needs renewal in six years

  29. the fire extinguisher that will need maintenance every five years

  30. the first aid kit in your car that needs replacing

    before it expires
  31. the bonsai tree that needs water, a lot, but only

    every two weeks
  32. the shed you want to build in your garden

  33. that world hunger problem you want to solve

  34. If you don't capture everything, things will remain on your

    mind.
  35. If it's on your mind, your mind isn't clear.

  36. –Horace “Rule your mind, or it will rule you.”

  37. write down the project/situation most on your mind right now

  38. now write down, one sentence, the successful outcome you want

    for it
  39. now write down the next physical action required to move

    it forward
  40. –Ralph Waldo Emerson “The ancestor of every action is thought.”

  41. 2. PROCESS

  42. "what is it?"

  43. "is it actionable?"

  44. "what's the next action?"

  45. most "stuff" is really a project of multiple actions

  46. If it takes less than ~two minutes: do it now!

  47. Otherwise, delegate or defer it.

  48. –Greek proverb “The beginning is half of every action.”

  49. 3. ORGANIZE

  50. don't put tasks on your calendar, they will pile up

  51. start dates and due dates are different things

  52. "43 FOLDERS"

  53. None
  54. don't literally do that, we have software for that now

    ;)
  55. CONTEXTS AND TAGS • Context: what/where you need to (be)

    • @phone, @errand, @web, @mac, @office, @printer, @vpn, @home • Tags: so you can pick up related or wanted tasks • /programming, /car, /health, /taxes, /writing, / cooking, /paperwork, /quick win/
  56. SOFTWARE

  57. choose the one your brain trusts the most

  58. THE HIT LIST

  59. THINGS

  60. 2DO

  61. TODOIST

  62. OMNIFOCUS

  63. pick the one that works on your platforms (mobile and

    desktop!)
  64. 4. REVIEW

  65. review your lists weekly (Friday afternoon works well!)

  66. WEEKLY REVIEW • "loose" papers, notes, letters, email • empty

    your head • review calendar • review upcoming actions • review "waiting for" lists
  67. 5. DO

  68. CHOOSING WHAT TO DO
 (IN ORDER OF PRIORITY) • Context

    • Time available • Energy available • Task priority
  69. DEMO TIME!

  70. PRODUCTIVITY TRICKS

  71. BEND THE TWO-MINUTE RULE

  72. 25 & 50 MINUTE MEETINGS

  73. NO MEETINGS W/O AGENDA

  74. END MEETINGS W/QUESTION: "WHAT IS THE NEXT ACTION"?

  75. The End

  76. THANK YOU FOR LISTENING! Questions? Ask me: @dzuelke & dz@heroku.com