Getting Things Done

Transcript

1. GETTING THINGS DONE ConFoo Montréal 2017 Montréal, QC, Canada

2. David Zuelke

3. None

4. dz@heroku.com

5. @dzuelke

6. MODERN WORK

7. open commitments

8. unanswered emails

9. personal responsibilities

10. you're never… done

11. "The hurrier I go, the behinder I get."

12. GTD

13. David Allen

14. None
15. None

16. “A vaccination against day-to-day fire-fighting.”

17. THE TWO PRINCIPLES OF GTD 1.Capture everything 2.Have next actions

18. ... and you'll have a mind like water

19. YOU ALREADY HAVE THE SKILLS YOU NEED

20. (prioritize, organize, plan, focus)

21. when were you last in the zone?

22. can you get back into it anytime it is required?

23. 1. CAPTURE

24. everything

25. the presentation to prepare

26. the email to write a lengthy reply to

27. the gift to buy your mother for her birthday each

    December

28. the passport that needs renewal in six years

29. the fire extinguisher that will need maintenance every five years

30. the first aid kit in your car that needs replacing

    before it expires

31. the bonsai tree that needs water, a lot, but only

    every two weeks

32. the shed you want to build in your garden

33. that world hunger problem you want to solve

34. If you don't capture everything, things will remain on your

    mind.

35. If it's on your mind, your mind isn't clear.

36. –Horace “Rule your mind, or it will rule you.”

37. write down the project/situation most on your mind right now

38. now write down, one sentence, the successful outcome you want

    for it

39. now write down the next physical action required to move

    it forward

40. –Ralph Waldo Emerson “The ancestor of every action is thought.”

41. 2. PROCESS

42. "what is it?"

43. "is it actionable?"

44. "what's the next action?"

45. most "stuff" is really a project of multiple actions

46. If it takes less than ~two minutes: do it now!

47. Otherwise, delegate or defer it.

48. –Greek proverb “The beginning is half of every action.”

49. 3. ORGANIZE

50. don't put tasks on your calendar, they will pile up

51. start dates and due dates are different things

52. "43 FOLDERS"

53. None

54. don't literally do that, we have software for that now

    ;)

55. CONTEXTS AND TAGS • Context: what/where you need to (be)

    • @phone, @errand, @web, @mac, @office, @printer, @vpn, @home • Tags: so you can pick up related or wanted tasks • /programming, /car, /health, /taxes, /writing, / cooking, /paperwork, /quick win/

56. SOFTWARE

57. choose the one your brain trusts the most

58. THE HIT LIST

59. THINGS

60. 2DO

61. TODOIST

62. OMNIFOCUS

63. pick the one that works on your platforms (mobile and

    desktop!)

64. 4. REVIEW

65. review your lists weekly (Friday afternoon works well!)

66. WEEKLY REVIEW • "loose" papers, notes, letters, email • empty

    your head • review calendar • review upcoming actions • review "waiting for" lists

67. 5. DO

68. CHOOSING WHAT TO DO
 (IN ORDER OF PRIORITY) • Context

    • Time available • Energy available • Task priority

69. DEMO TIME!

70. PRODUCTIVITY TRICKS

71. BEND THE TWO-MINUTE RULE

72. 25 & 50 MINUTE MEETINGS

73. NO MEETINGS W/O AGENDA

74. END MEETINGS W/QUESTION: "WHAT IS THE NEXT ACTION"?

75. The End

76. THANK YOU FOR LISTENING! Questions? Ask me: @dzuelke & dz@heroku.com