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Getting Things Done

Getting Things Done

Presentation at ConFoo Montréal 2017

David Zuelke

March 10, 2017
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  1. GETTING THINGS DONE
    ConFoo Montréal 2017
    Montréal, QC, Canada

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  2. David Zuelke

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  5. @dzuelke

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  6. MODERN WORK

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  7. open commitments

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  8. unanswered emails

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  9. personal responsibilities

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  10. you're never… done

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  11. "The hurrier I go, the behinder I get."

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  12. GTD

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  13. David Allen

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  16. “A vaccination against day-to-day fire-fighting.”

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  17. THE TWO PRINCIPLES OF GTD
    1.Capture everything
    2.Have next actions

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  18. ... and you'll have a mind like water

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  19. YOU ALREADY HAVE THE
    SKILLS YOU NEED

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  20. (prioritize, organize, plan, focus)

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  21. when were you last in the zone?

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  22. can you get back into it anytime it is required?

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  23. 1. CAPTURE

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  24. everything

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  25. the presentation to prepare

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  26. the email to write a lengthy reply to

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  27. the gift to buy your mother for her birthday each December

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  28. the passport that needs renewal in six years

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  29. the fire extinguisher that will need maintenance every five years

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  30. the first aid kit in your car that needs replacing before it expires

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  31. the bonsai tree that needs water, a lot, but only every two weeks

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  32. the shed you want to build in your garden

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  33. that world hunger problem you want to solve

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  34. If you don't capture everything, things will remain on your mind.

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  35. If it's on your mind, your mind isn't clear.

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  36. –Horace
    “Rule your mind, or it will rule you.”

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  37. write down the project/situation most on your mind right now

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  38. now write down, one sentence, the successful outcome you want for it

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  39. now write down the next physical action required to move it forward

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  40. –Ralph Waldo Emerson
    “The ancestor of every action is thought.”

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  41. 2. PROCESS

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  42. "what is it?"

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  43. "is it actionable?"

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  44. "what's the next action?"

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  45. most "stuff" is really a project of multiple actions

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  46. If it takes less than ~two minutes: do it now!

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  47. Otherwise, delegate or defer it.

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  48. –Greek proverb
    “The beginning is half of every action.”

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  49. 3. ORGANIZE

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  50. don't put tasks on your calendar, they will pile up

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  51. start dates and due dates are different things

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  52. "43 FOLDERS"

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  54. don't literally do that, we have software for that now ;)

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  55. CONTEXTS AND TAGS
    • Context: what/where you need to (be)
    • @phone, @errand, @web, @mac, @office,
    @printer, @vpn, @home
    • Tags: so you can pick up related or wanted tasks
    • /programming, /car, /health, /taxes, /writing, /
    cooking, /paperwork, /quick win/

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  56. SOFTWARE

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  57. choose the one your brain trusts the most

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  58. THE HIT LIST

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  59. THINGS

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  60. 2DO

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  61. TODOIST

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  62. OMNIFOCUS

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  63. pick the one that works on your platforms (mobile and desktop!)

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  64. 4. REVIEW

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  65. review your lists weekly (Friday afternoon works well!)

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  66. WEEKLY REVIEW
    • "loose" papers, notes, letters, email
    • empty your head
    • review calendar
    • review upcoming actions
    • review "waiting for" lists

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  67. 5. DO

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  68. CHOOSING WHAT TO DO

    (IN ORDER OF PRIORITY)
    • Context
    • Time available
    • Energy available
    • Task priority

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  69. DEMO TIME!

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  70. PRODUCTIVITY TRICKS

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  71. BEND THE TWO-MINUTE RULE

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  72. 25 & 50 MINUTE MEETINGS

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  73. NO MEETINGS W/O AGENDA

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  74. END MEETINGS W/QUESTION:
    "WHAT IS THE NEXT ACTION"?

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  75. The End

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  76. THANK YOU FOR LISTENING!
    Questions? Ask me: @dzuelke & [email protected]

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