5 Essential Rules for Effective Prioritization in Agile

Transcript

1. 5 Rules for 10x More
   Effective Prioritization
   in Agile
   

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2. ASIA EDGE TECHNOLOGY. PTD. LTE
   What is Prioritization in Agile?
   Prioritization is an activity to determine the order in which tasks a
   development team should complete first based on several factors
   such as importance, time, and effort.
   

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3. ASIA EDGE TECHNOLOGY. PTD. LTE
   Why is Prioritization Important?
   1. It is because the Product Owner must maximize the product value with limited
   resources and time. Software development projects commonly lack sufficient
   resources and time. So, the Product Owner must think, "How can I maximize the
   product value with limited resources and time" through prioritization.
   2. Prioritization enhances focus and commitment within the team, underlining the tasks
   that need to be completed within each Sprint for continuous and speedy delivery.
   3. Prioritization leads to scope management and control of stakeholders’ expectations.
   The scope is a commitment the development team promises to deliver to
   stakeholders.
   

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4. ASIA EDGE TECHNOLOGY. PTD. LTE
   Agile Triangle
   Key Points
   Prioritization is more important in the Agile than
   the waterfall model because the decision-making
   approach is different.
   Agile
   In Agile, resources and time are fixed, while the
   scope is flexible. So, Agile thinks, “What we can do
   with limited time and resources.” So, prioritization
   of scope is critical.
   Waterfall
   In the waterfall model, the scope is fixed, while
   resources and time are flexible. It means that the
   waterfall model thinks, “How much resources and
   time are needed to complete all scope.”
   

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5. ASIA EDGE TECHNOLOGY. PTD. LTE
   1st Rule: Prioritize by Order
   Classification is problematic because
   people tend to classify most tasks in high
   or middle, and the priority is unclear.
   Order is much clear for everyone. People
   can understand which task should be
   done first.
   Traditional Way Order
   

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6. ASIA EDGE TECHNOLOGY. PTD. LTE
   2nd Rule: Apply “Delayed Gratification”
   Important & Urgent (top-left)
   May projects are dragged into this section.
   Important & Not-Urgent (top-right)
   This section is important for the long term
   performance.
   Less important & Urgent (bottom-left)
   If Important & Not-Urgent tasks are neglected,
   such as bug fixes, this section increases.
   Less important & Not-Urgent (bottom-right)
   It must be avoided at all cost.
   

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7. ASIA EDGE TECHNOLOGY. PTD. LTE
   Performance Curve
   ● When you prioritize maintenance,
   such as refactoring, performance
   will improve in the long term.
   ● When you prioritize new features
   too much, the performance declines
   in the long term.
   ● The key point is that the
   performance curve is not linear.
   

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8. ASIA EDGE TECHNOLOGY. PTD. LTE
   3rd Rule: Recognize Important Users
   1. Prioritize on existing users. Research shows that prioritizing existing users is
   much more effective. For example, The success rate of selling to a customer
   you already have is 60–70%, while the success rate of selling to a new customer
   is 5–20%.
   2. Prioritize on loyal users. Existing users can be categorized into several
   segments. And, you should prioritize the loyal users such as most active users.
   Q1. Which users use your product the most?
   Q2. Which users pay the most?
   

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9. ASIA EDGE TECHNOLOGY. PTD. LTE
   Rule 4: Right Inputs
   Requirements & Scope
   Requirements and scope are the first inputs because
   they are critical elements in decision-making and
   lead to better estimation. In order to define them,
   you must gather the business environment
   information and opinions from stakeholders.
   Estimation
   Estimation is critical because decision-making can
   vary significantly based on it. For example, the
   decision-making for a task that takes a week would
   be different from one that takes a year.
   

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10. ASIA EDGE TECHNOLOGY. PTD. LTE
    Rule 5: Change Priority Over Time
    1. The business environment and users' expectations evolve over time, so
    priorities also need to be adjusted accordingly.
    2. Sprint Planning and Sprint Review serve as opportunities to adjust
    priorities. Sprint Planning is conducted at the beginning of each Sprint,
    while the Sprint Review is conducted at the end.
    3. However, altering priorities during a Sprint should be avoided in order to
    foster team focus and commitment. Too frequent changes could be
    distracting and potentially undermine the team's performance.
    

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11. ASIA EDGE TECHNOLOGY. PTD. LTE
    Thank you!
    

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