TMM_Module_6-5

Transcript

1. 6-5 Weekly + Monthly Responsibilities Time Estimate - TMM Mo... Tue, 3/22 10:33AM 14:29 SUMMARY KEYWORDS estimate, week, grocery shopping, hours, prep, module, tasks, cleaning, meal planning, happen, brainstormed, weekly, long, minutes, planning, errands, activity, trip, put, brain SPEAKERS Patricia Sung Patricia Sung 00:00 Hey there, successful mama. So we are continuing in module six with sorting through our weekly and monthly responsibilities. And part of this involves creating a time estimate. Patricia Sung 00:12 Now, time is not simply one of my raw skills. So as you're estimating how long all of these things you have brainstormed are going to take you, you probably need to multiply by one and a half or two or three to get an accurate estimation. And it is always better to give yourself more time to do something and then realize, Wow, I finished that way faster than the other way around of like, I plan to do this, and I didn't get it done, and I'm mad at myself, because shame spiral starts going that we can get things done in the way that we had hoped. Even if our actual estimate was totally unrealistic and never going to happen, we still start to blame ourselves. Patricia Sung 00:51 So fair warning, this is gonna be an interesting process. And I just want you to go in like, with the amusing, like, attitude about it of like, this is not we're not good at this part. And you might want to ask a friend for some help. Know that, like, we're doing our best here to estimate, because we need some point of reference to start, but we're not going to know until we actually get into it. And even if it took us, you know, two hours last time, if we get sidetracked on something, it might take us three hours the next time. It's okay. Patricia Sung 01:31 We're using this as a starting point. And we're gonna adjust as we go. And we know that this is part of how our brain works, that we aim to do things in a certain time and rally, but not happen. So going in with that attitude. I'm going to ask you to start estimating the amount of
2. happen. So going in with that attitude. I'm going to ask you to start estimating the amount of time you think it's going to take you to get things done, so we can put them in the plan. So I want to look at like what does this actually look like? Patricia Sung 01:59 Alright, so you are going to find this Google sheet in your in your podia link. And remember to go to appear to file, make a copy so that you have your own on there because this is a shared document and you will need it to be yours, right. As you're brainstorming, you already brainstormed on to another sheet and I told you I'm going to ask you to sort but you need this information to do it. You can use this template, you can do it on a piece of paper, or you could do on a whiteboard doesn't matter as long as you can like capture it to like take a picture of it, save it somewhere because you're going to adjust as you go. Patricia Sung 02:42 So we walk you through, we started with our weekly tasks here we put in, I put in all just a bunch of things that I could think about my head and I'll add more of this as we go. meal planning grocery shopping, and it was I put it on here twice because most of us don't go to the store one time in a week. If you have a lot of people, you may just need to make more trips or you forgot some things the first time. So like realistically, you're going to have two trips. We go to the library regularly. So we need to return books regularly. watering plants, I put them twice because it needs to happen, usually twice a week. Doing you do volunteer work, that time commitment, so I have to prep for that stuff. So out of time needs to happen. Patricia Sung 03:28 My weekly planning happens once a week we go to church and put gas in my car. Huge when putting gas in my car on designated day every week has saved me a lot of heartache and being late. My weekend prep, this is what I call like the time on Friday, I have some time set aside to like get ready for the weekend. And like think ahead of like, okay, I have a birthday party did we wrapped the president are like, do I have like bags packed for activities because I'm really good on the weekdays of prepping for the next day. But it's like the weekend just you know, isn't quite as together. And so I try to get all that prep on Friday. So I need a little extra time because I'm prepping for Saturday and Sunday. cleaning out my car, cleaning out my purse. These are the kind of things that are going in my weekly task. Patricia Sung 04:23 Now we're also going to have some monthly tasks. So things like cleaning. We know we're maybe doing that once a month like cleaning bathrooms, kitchen, common areas, bedrooms. So I'm putting these here because these I'm gonna rotate out so when I clump them together, I will whatever block they go in, I'm going to rotate them that'll make more sense in a minute. Other recurring tasks that happen in which like, I know meal planning, like I have a very good
3. idea of like what that looks like for a week because I do it every week. But something like paperwork, I don't actually know what kind of paperwork is gonna show up on you know from school. or from doctors or whatever. Patricia Sung 05:01 So this is like, I'm recognizing that these recurring tests, like I don't necessarily know how long they're gonna be, because they're, it's kind of like a surprise when they show up. And also, I don't know how long, it's gonna take me to do them. And also, there may be some weeks where you don't have to do these things. So I'm kind of like thinking ahead when I plan that things like paperwork, phone calls, and doing stuff on the computer, which may go with paperwork, running errands, going to appointments. And in this case, I'm talking about appointments that are like, not every week, like if you have like a kid who has speech therapy, they're going every week, well, then that would be over here and weekly tasks. Patricia Sung 05:43 This is probably like your annual checkup. That doesn't happen every week, every month. Setting a time aside for family time. I also set aside time on my schedule for procrastination of like things that I just have been putting off and don't want to do. I quick create a little home for those and things around the house home tasks, like changing air filters, those random things that pop up that need to get done around the house. Patricia Sung 06:07 So here's what I want you to just, you know, dump out all the things that happen regularly. And then we're going to go in and estimate about how long we think those are going to take us. So if we think about meal planning, roughly, I'm gonna say that takes me about an hour. You know, fair, oh, we're gonna eat writing the grocery list. In my head, I'd be like, Oh, it's like 20 minutes, 20 minutes. So I'm going to double it. Three times it to one hour. And I'm going to go through and fill in these times on how much we think it might happen to take us. So I already did these. Patricia Sung 06:46 So I'm going to copy and paste these into jobs and watch me fill out like every single thing. And, but like as an example here. And like when I turn about grocery shopping, like my big trip is going to be two hours usually, I don't know what I'm typing. Come on, there we go. Okay, two hours. But that likes, that's like the big trip where I'm like, going, doing the big shop got to come home, unload the groceries. In my head. When I say grocery shopping, I think, oh, no, I've been surprised well, like 45 minutes, instead of 45 minutes is usually at least an hour. Patricia Sung 07:25 And then I have to like attribute the time of like, arriving home unloading all the crap, putting it away, it is probably more than two hours, that's probably not an accurate time. Whereas this
4. away, it is probably more than two hours, that's probably not an accurate time. Whereas this secondary trip is like, Oh crap, I forgot the three ingredients that I need for tomorrow's dinner, I can just like run in the store real quick and grab those. And that might be like a 30 minute, assuming that your grocery store is nearby. Things like library visit. And for us like we go to the library regularly. So sometimes this library visit is just me dropping off books in the book drop. And sometimes the library visit is going and like letting the kids enjoy. And that's like a fun family activity together. So I'm going to give that some extra time. Patricia Sung 08:13 So let me copy and paste these for a sec. Alright, so added in these times here, and to rescue the group of guys that in just a second. And then day requirement if I know that certain things happen to fall on a certain day, like the Bible study that I lead is on Wednesdays so clearly that's happening on Wednesdays which means that prep for it needs to happen before Wednesday. We go to church on Sunday that says that thing when I prep for my weekend. For me, that's usually Friday, but if I know Friday's gonna be really crazy, it might get bumped earlier to Thursday, might give them later when it happens. Patricia Sung 08:56 But if there's anything that you know, like has to happen on a certain day, make yourself a note here so that you don't forget later when you're planning. When we look at our monthly tasks, again, we're gonna estimate like roughly what we think that is in I just did like a rough estimate here of like, I think cleaning bathrooms is like closer to like a three hour job as is like the kitchen meanwhat common areas that's not as big like just like dusting and vacuuming. That doesn't take me as long. Patricia Sung 09:27 But like bedrooms, depending on how many kids you have and how messy they are. That might take you two or three. So we're looking at like a rough block of when I set aside time to clean I know I'm going to need about three hours now on this day. Whoo. I only have two hours to clean and then I can decide like do I want to do some more cleaning or am I like, cool done with that and have some rest time. They don't have to all perfectly match up. And like keep in mind you might be somebody who's like I don't want to do all of this cleaning in one chunk, I want to break it up. Patricia Sung 10:03 And so in that case, maybe instead, you're going to move it over here to weekly tasks and say, I would rather clean twice a week, or three times a week for a short amount of time. Then do it all in one go. Like, I want this to reflect you and your personality. Okay. And let me go over here and copy and paste this over. And so here's my estimations of like, what I think is a fear guess of giving myself like when I have paperwork. Patricia Sung 10:39
5. Patricia Sung 10:39 It's usually like a lot of filling out things, and it makes my brain hurt. And I need extra time for that. So like, 30 minutes is an accurate time for me, because I'm thinking like, oh, I can just fill it out my two minutes. No, like, it's a lot of brain work for me, I've got to go back and double check that I didn't miss boxes and skip things. So I need lots of time when that's a task on my list. And phone calls are usually not as painful as I make them out to be. But you know, sometimes they're longer than that. Patricia Sung 11:07 So do all these estimations, things like appointments, when you have an appointment, you have no idea is that going to take me two hours or four hours? Well, no. But this is a good starting point of things that need to happen during the week about how much time I think they're going to take in if I have any notes here of like, it has to get done a certain day. Patricia Sung 11:31 Okay, now let's go circle back to what I'd asked you about in the last module is to start grouping them together, some of them are going to be really obvious, and some of them are not going to have an obvious home. So this is just our starting point, we don't have to find a home for everything right now. Patricia Sung 11:48 So meal planning. For me, that's like a prep thing. So I would like to do that in my prep time. If I can. So I'm gonna write prep in there. Grocery shopping is like that could fall in errands if you have a big enough chunk. Or you might be like, that's way too much for my brain to do and I need to make that a separate activity. Patricia Sung 12:14 But I can say like, okay, library, Becky, go with errands. watering plants, well, I can do one of these on my home test day. And then the other one can fall in somewhere else. Already know where my volunteer work is going. And my volunteer prep. Well, that's usually something I need to do on the computer, like I need to be sending emails or like reading some stuff. So I'm going to put that with computer tasks. weekly planning that's in my prep section. Church that's on Sunday, that's already given. Yes, in the car, that's an errand. Okay, put that together. Patricia Sung 12:57 My weekend prep, I know that has to go on Thursday or Friday. So that may fall in my prep section, it may not mom, we'll leave that blank for now. cleaning out my car and cleaning up my purse. Those are things that I'm probably going to do at home. So you could put them in the home group or you can put them in the procrastination group if they're things you don't like doing. So you see how you started, like feel like start to fit things together. Now, you may end
6. up with large groups that don't fit in chunks of time that you have, or you have things that don't quite fit in the Appstore I have my mic and things that are like kind of one off, and we're gonna start to play with those in the next module. Patricia Sung 13:41 So here is your activity for today is let's see, let me get back over here is you're doing this time estimation. You know, as as well as your brain can, again, don't feel bad asking for help from someone else who is much better at estimating things. And then also keep in mind if you ask somebody who's neurotypical, they're probably gonna do things faster than we do anyway, depending on what the activity is. And, and hopefully I'm on the right side here, and then following up with the previous module of doing your store together, and start to place those in. Patricia Sung 14:23 Let's pause there and we will meet back up for our next module.