9-2 How to prioritize your To-do List [5 mins]

Transcript

1. Module 9: how to prioritize your to do list Sun, 5/1 8:45PM 5:01 SUMMARY KEYWORDS important, list, dump, routines, automate, write, urgent, eisenhower, pause, rhythms, thursday, category, plan, feel, calendar, days, matrix, stressed, mental, sorted SPEAKERS Patricia Sung Patricia Sung 00:00 Hey there, I'm a we're in bonus module nine your to do list, we're talking about the difference between calendars to do lists and routines. When we're talking about the things that we need to do later, our routines and rhythms like these are things that we get automate and make our life easier. Those we can have a plan for, and have that like not be a mental drain, the things that do not repeat often, those are the things that should be on our to do list. Patricia Sung 00:28 So how are we going to sort through the things in our calendar, they go on our calendar, things that are repetitive rhythms and routines that we have a plan for, we have it already set out of like, These are the days I do laundry, these are the days that I you know, pick up in the kitchen, these are the days that I clean up the bathrooms, like, there's a way to automate it like in meals, kids eat all time, all the time. So we can have a plan to like automate that system and make it easier so that we're not putting in the mental energy into figuring out what to cook for dinner every day. Patricia Sung 01:05 That's gonna make your lives easier, which means that we're only left to sort through the things that are the one off items. Those are the things that go on your to do list. So how do we sort through like what matters? And what's important? Because for us, like the things, there's just so many things, how do we know what is important? I really love the Eisenhower matrix. So some people consort while they're writing the things down and some people cannot. Patricia Sung 01:36 For me, it depends on like how stressed out I am. If I'm not very stressed, I can go through and right answer at the same time. If I am very stressed and feeling overwhelmed, I just have to
2. dump everything out of my brain first and then go through insert it. But I feel like that skill has developed over time, like when I first started doing this, I couldn't sort and, and dump at the same time, like that's too much, it's too different executive functions. And that's really hard. So try not to expect that of yourself. This is a developed skill, because I've been using this for a long time. And really, this method helps me a lot. Patricia Sung 02:11 So the Eisenhower matrix is sorting out your tasks in urgent versus non urgent and important versus non important. If you're doing this along with the video, you can pause here and just dump everything that is weighing on your mind. Like all the things you have to get done, just write them all down. And when big gigantic list, pause the video just write it all down at once on a piece of paper. And then we'll come back and most sort, okay, so do that if you need to. If you already have a to do list, you can just grab one that you have and and sort through. We're dividing it between the urgent and non urgent and then the important and unimportant. Patricia Sung 02:49 So urgent is like this has to get done now versus I can wait on it. And then things that are important, and I have to get them done versus like that could wait more, okay? Once you've sorted them into whether or not it is urgent, and important or urgent and not urgent, not urgent and important. And then you've got your stuff that is urgent but not important and not urgent, not important. And then you can go through and be like okay, the stuff that is urgent and important. I need to start there. That's where I need to get things done. That's what the do it category got to get that stuff done. Patricia Sung 03:22 Then next, you go to your urgent, non urgent but important things these need to get done, but they don't have to be done right now. These are the things that you can schedule. So then you can go in and look at your week and say, Okay, I know I need to call and make a pediatricians appointment. But like, it doesn't have to be done today. So I'm going to put that on, say Thursday, Thursday's usually like get, like, do stuff that needs to get done. Like, oh, how do I say that? That sounds weird. It's like things that I need to do. But like just kind of like sitting around Thursday is my day where I'm like, Okay, let me tackle these things. So I'm gonna write that on there. Like, okay, make these phone calls, order this thing. They need to get done, but not right now. Patricia Sung 04:11 Then you've got your urgen, but not important. These are the things you want to ask yourself. Like, why is it that I have these things on my list? Um, a lot of time to things in this category are things that you can delegate so like if you have older kids, you can give to them you can give to a spouse. You can hire someone else to do these things. You can trade with somebody like barter system to do these things. Some of them are like okay, well that that can wait a little
3. while it's not really that burrito. And a lot of times things that we think that other people have told us that we should do but we don't actually I do end up in this category here. I'm gonna pause there. Give me two seconds next video. In