Upgrade to Pro — share decks privately, control downloads, hide ads and more …

Managing Content Migration

Ron Bronson
November 08, 2017

Managing Content Migration

Confab Higher Ed - Indianapolis, IN

Ron Bronson

November 08, 2017
Tweet

More Decks by Ron Bronson

Other Decks in Design

Transcript

  1. Tackling Content Migration &
    Maintenance
    Ron Bronson
    Confab Higher Ed 2017

    View full-size slide

  2. About Ron Bronson
    ● City webmaster & service designer, Bloomington
    (IN)
    ● Founder of Indiana Design Week & Lead of IxDA
    Indianapolis
    ● Over a decade in .edu & government.
    ● Finnish baseball fan, brunch enthusiast, Skeeball
    professional.

    View full-size slide

  3. The fallacy of good experiences:
    Notion that people like engaging with
    our content/platforms and thus we
    should keep doing things the way
    we’ve always done them.

    View full-size slide

  4. Web Governance is people being able
    to answer who can get things
    published on the institutional website.

    View full-size slide

  5. Most of the information that exists
    about content migration comes from
    consultants.

    View full-size slide

  6. Defining Migration v. Maintenance

    View full-size slide

  7. Content Migration:
    Conversion, reorganization and/or
    consolidation of existing content to
    new platform or infrastructure.

    View full-size slide

  8. Content Maintenance:
    Processes and operations of existing
    web content infrastructure.

    View full-size slide

  9. ● Content inventory
    ● Author Permissions Audit
    ● Stakeholder Interviews
    ● Taking stock of the information architecture
    ● Eliminating Outdated Content
    Where Migration & Maintenance Intersect

    View full-size slide

  10. ● Identifying the content
    ● Audit
    ● Inventory
    ● Assigning responsibility
    ● Measurement/analytics to determine relevance
    ● (Keep/Cull/Rewrite)
    ● What artifacts are we using?
    ● How do we get non-technical stakeholders to care.
    What are you migrating for?

    View full-size slide

  11. ● Lack of expertise devoted exclusively to content.
    ● Too many moving parts.
    ● People lacking the authority to engage the people
    necessary to move the project forward.
    The Challenges of Managing Content

    View full-size slide

  12. ● Migrated only the top 500 pages (along with
    attachments)
    ● Developed a separate system for
    Board/Commission/Agendas not housed in web CMS
    ● Anyone w/ an account can edit pages
    ● New pages controlled by IT department
    Moving Migration Forward

    View full-size slide

  13. Avoid the pitfalls of overly
    complicating things.

    View full-size slide

  14. ● Assess what the most important pieces are
    ● Don’t try to tackle everything at once
    ● Recognize your constraints
    ○ Institutional
    ○ Internal
    ○ Departmental
    ● Understand what matters
    ● Spare the details
    Moving Migration Forward

    View full-size slide

  15. What are your unique challenges to
    managing content & migration?

    View full-size slide