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Creating Trusted Systems to Get Things Done

Creating Trusted Systems to Get Things Done

Reduce stress, anxiety, and missed opportunities by creating and relying on trusted systems.

Mark Shropshire

May 29, 2017
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  1. Introduction 2 Mark Shropshire (shrop) Mark brings 20 years of

    experience leading technical teams to his role as Mediacurrent’s Open Source Security Lead. He is a leader in tech community organizing, blogging, podcasting, and public speaking within the Drupal community. Mark is passionate about architecting systems to solve workflow problems and improve efficiencies using open source software. Mark is the maintainer of the Gaurdr Drupal security module suite. Over his 20 year career leading technical teams, Mark gained experience in IT roles at a large urban research university and nationally recognized, award winning graphic communications company. Open Source Security Lead @shrop /in/markshropshire shrop
  2. About 3 Mediacurrent helps organizations build highly impactful, elegantly designed

    Drupal websites that achieve the strategic results they need. • Single-source provider • Specializing in Drupal since 2007 • Headquartered in Atlanta, GA • Team of 70+ Drupal Experts including development, design and strategy • Clients include: Large Enterprise and high-profile global brands
  3. 11 The Problem Your brain is part of the problem

    Source: CC Image courtesy of dierk schaefer on Flickr
  4. Memory is like the telephone game 12 “Every time you

    remember an event from the past, your brain networks change in ways that can alter the later recall of the event. Thus, the next time you remember it, you might recall not the original event but what you remembered the previous time. The Northwestern study is the first to show this. “ Your Memory is like the Telephone Game - Northwestern Now The Problem Source: CC Image courtesy of dierk schaefer on Flickr
  5. 13 Your brain is amazing at processing and problem solving,

    but it needs a support system for recall. It needs a trusted system. The Problem
  6. 16 A system that you can rely on and know

    will not let you down What Is a Trusted System?
  7. David Allen GTD (Getting Things Done) 17 “The GTD method

    rests on the idea of moving planned tasks and projects out of the mind by recording them externally and then breaking them into actionable work items. This allows one to focus attention on taking action on tasks, instead of recalling them. “ Wikipedia What Is a Trusted System?
  8. 20 Apply GTD principles to everything! Have one primary trusted

    task system for life. What Is a Trusted System?
  9. 21 Apply GTD principles to everything! Email - Inbox zero

    and only check at certain times of the day Calendar - Block off focus time and group meetings in blocks Jira - Setup mobile notification and review assigned issues daily Slack - Star channels, customize notifications, and process “inbox” What Is a Trusted System?
  10. 23 Trusted systems can be electronic or physical • Use

    tool(s) that work for you • Experiment • Make periodic incremental improvements Additional Considerations
  11. 24 Managing your trusted system • Process your inbox daily

    • Review your projects weekly • Avoid projects named “misc” or “miscellaneous” Additional Considerations
  12. 25 Plan your day • Don’t overestimate what can be

    done in one day • Beware of context switching • Block focus time on your calendar Additional Considerations