Creating Trusted Systems to Get Things Done

Reduce stress, anxiety, and missed opportunities by creating and relying on trusted systems.

Transcript

1. Creating Trusted Systems to Get Things Done
2. Introduction 2 Mark Shropshire (shrop) Mark brings 20 years of experience leading technical teams to his role as Mediacurrent’s Open Source Security Lead. He is a leader in tech community organizing, blogging, podcasting, and public speaking within the Drupal community. Mark is passionate about architecting systems to solve workflow problems and improve efficiencies using open source software. Mark is the maintainer of the Gaurdr Drupal security module suite. Over his 20 year career leading technical teams, Mark gained experience in IT roles at a large urban research university and nationally recognized, award winning graphic communications company. Open Source Security Lead @shrop /in/markshropshire shrop
3. About 3 Mediacurrent helps organizations build highly impactful, elegantly designed Drupal websites that achieve the strategic results they need. • Single-source provider • Specializing in Drupal since 2007 • Headquartered in Atlanta, GA • Team of 70+ Drupal Experts including development, design and strategy • Clients include: Large Enterprise and high-profile global brands
4. Style Guide Contents The Problem Additional Considerations Example Implementations 4 3 2 1 4 What Is a Trusted System?
5. The Problem 1
6. 6 Do you forget to do important tasks? The Problem
7. 7 Is everything a priority? The Problem
8. 8 Feel stressed and not sure why? The Problem
9. 9 Find it hard to focus? The Problem
10. 10 Stop writing checks you can’t cash! The Problem
11. 11 The Problem Your brain is part of the problem Source: CC Image courtesy of dierk schaefer on Flickr
12. Memory is like the telephone game 12 “Every time you remember an event from the past, your brain networks change in ways that can alter the later recall of the event. Thus, the next time you remember it, you might recall not the original event but what you remembered the previous time. The Northwestern study is the first to show this. “ Your Memory is like the Telephone Game - Northwestern Now The Problem Source: CC Image courtesy of dierk schaefer on Flickr
13. 13 Your brain is amazing at processing and problem solving, but it needs a support system for recall. It needs a trusted system. The Problem
14. 2 What Is a Trusted System?
15. 15 A process to manage your tasks What Is a Trusted System?
16. 16 A system that you can rely on and know will not let you down What Is a Trusted System?
17. David Allen GTD (Getting Things Done) 17 “The GTD method rests on the idea of moving planned tasks and projects out of the mind by recording them externally and then breaking them into actionable work items. This allows one to focus attention on taking action on tasks, instead of recalling them. “ Wikipedia What Is a Trusted System?
18. 18 GTD Components Inbox Contexts Projects What Is a Trusted System?
19. 19 GTD Process Collect Process Organize Plan What Is a Trusted System?
20. 20 Apply GTD principles to everything! Have one primary trusted task system for life. What Is a Trusted System?
21. 21 Apply GTD principles to everything! Email - Inbox zero and only check at certain times of the day Calendar - Block off focus time and group meetings in blocks Jira - Setup mobile notification and review assigned issues daily Slack - Star channels, customize notifications, and process “inbox” What Is a Trusted System?
22. 3 Additional Considerations
23. 23 Trusted systems can be electronic or physical • Use tool(s) that work for you • Experiment • Make periodic incremental improvements Additional Considerations
24. 24 Managing your trusted system • Process your inbox daily • Review your projects weekly • Avoid projects named “misc” or “miscellaneous” Additional Considerations
25. 25 Plan your day • Don’t overestimate what can be done in one day • Beware of context switching • Block focus time on your calendar Additional Considerations
26. 4 Example Implementations
27. @Mediacurrent Mediacurrent.com Thank you! slideshare.net/mediacurrent