Understanding AV Upgrades

This session will examine new audio visual installation and maintenance from the prospective of two individuals from different universities. We'll discuss scope, cost, specifications, upkeep of AV systems in meeting rooms, student center theatres, and portable outdoor equipment.

Transcript

1. Association of College Unions International Region 15 Conference – It’s All Right Here California State University, Sacramento University Union Delta Suite Friday, November 9, 2012 11:10 am – 12:00 pm
3. Scope Cost Specifications Maintenance Tips
4.  University Union at Cal State Los Angeles › Multiple Meeting Rooms and Theatre
5.  Ursa Major Suite at Cal Poly Pomona’s Bronco Student Center › Dividable Multipurpose Space
6.  The Forum at USC’s Tutor Campus Center › Single Room Projector Upgrade
7.  What do you hope to accomplish?  Be specific with what you want.  Smart rooms vs. portable equipment.  Spaces/Meeting rooms slated for AV or upgrades.  AV communication between meeting rooms/breakout rooms.  AV sources you want integrated into your system.  Control Systems : Crestron, Extron, AMX, manual, etc.  What types of events will the space support?  Prioritize “wants” vs. “needs”
8.  Single and Multiple Room Installations  Each event space has their its own unique needs.  Does your ballroom convert into separate meeting rooms?  How will those rooms function together or separately?  Upgrades  How can you grow with the system?  Anticipate advancement of technology and how you can compliment your system in the future.  “Hidden” Items  ADA Accessibility  Assisted Listening Devices  VPAT compliance - Voluntary Product Accessibility Template  Plenum-rated cables  Campus Information Technology Department  Campus Procurement Process  Installation Time-line
9.  University Union at Cal State Los Angeles  Install AV systems in multiple spaces with ability for “overflow” scenario  Have ability for “Lecture” versus “Performance” controllability
10. Ursa Major Suite at Cal Poly Pomona’s Bronco Student Center  Reduce amount of equipment setup – safer, less labor, more floor space  Consolidate control of space’s amenities – less labor
11. Equipment Layout  1 Lectern  1 Microphone  1 Video Projection Unit  4 Monitor Speaker  4 Speaker Stand  2 Power Amplifier/Mixer  4 50’ 14-gauge Speaker Cable  2 50’ XLR Microphone Cable  1 100’ Audio Snake  1 10’ Extension Cord  8 Cable Cover  2 Direct Injection Box  2 Phono-to-1/4” TS Adapter Mix Position Stage Curtain Switch Projection Screen Switch Lighting Control Video Projection Unit Lectern/Microphone
12.  The Forum at USC’s Ronald Tutor Campus Center  Combat natural lighting of space
13. Working Budget  How much is there to work with? Over Budget?  Refer back to scope
14.  What is needed?  Projectors  Lumens  Smaller and closer – less than 4000 lumens needed  Larger and farther – more than 4000 lumens needed  Natural and room lighting – more than 8000 lumens needed  Resolution  Movies – higher is better  PowerPoint – XGA (1024x768) is very common  Audio  Voice - ½ watt per person  Music with vocals – 4 watts per person  Hard rock band – 12 watts per person  Double the above numbers if outdoors
15.  University Union at Cal State Los Angeles  JBL surround sound  Panasonic 8500 lumen projector  HD video mixer  Low-voltage projection screen controls  Extron control systems  Projector lifts  Electro-Voice 70V ceiling speakers
16. Ursa Major Suite at Cal Poly Pomona’s Bronco Student Center  Install 70V ceiling speakers, Martin intelligent lighting, Sanyo 4000 lumen projector, projector lift, ClearCom intercom, low-voltage projection screen control, curtain control, Aviom digital snake, and Extron control systems
17. Equipment Layout with Visual, Sound, and Control Systems Installed  1 Lectern  1 Microphone  1 Video Projection Unit  4 Monitor Speaker  4 Speaker Stand  2 Power Amplifier/Mixer  4 50’ 14-gauge Speaker Cable  2 50’ XLR Microphone Cable  1 100’ Audio Snake  1 10’ Extension Cord  2 Cable Cover  2 Direct Injection Box  2 Phono-to-1/4” TS Adapter Mix Position Stage Curtain Switch Projection Screen Switch Lighting Control Stage Curtain Control Projection Screen Control Lighting Control Ceiling Speakers Ceiling Mounted Projector Cabling inside walls 8
18.  The Forum at USC’s Ronald Tutor Campus Center  Replace current projector with 9600 lumen projector, compromise resolution
19.  General  Projector lamps need to be replaced  Projector dust filters need to be periodically cleaned  Speakers will wear out over time since they have moving parts  Microphones, cables, other accessories will suffer wear and tear  Purchase extras and accessories  Projector lamps and filters  Special adapters and cables  Protective covers or carrying cases  Have a “Plan B”  Back ups in case any media equipment fails  Outdoor equipment can double as indoor  Microphones, cables, Portable P.A.’s, and Podiums
21.  Don’t be afraid to ask questions › Once the contractor leaves, it may be hard to have them come back  Keep track of the contractor’s quality of work › If you see something that appears to be installed incorrectly, ask questions  Most Important: Ask each other for advice!
22. Don’t forget to fill out the evaluations! 
23. Association of College Unions International Region 15 Conference – It’s All Right Here California State University, Sacramento University Union Delta Suite Friday, November 9, 2012 11:10 am – 12:00 pm