Making Meetings Matter

Transcript

1. MAKING MEETINGS MATTER
2. INTRODUCTIONS: THE SPARK MILL
3. MAKE IT AWESOME •  Grab a Post-It Note and a Sharpie •  Write down three expectations or desired outcomes you have for this class – what needs to happen to make this day invaluable and worth your investment?
4. OVERVIEW • Before the Meeting • During the Meeting • After the Meeting • Tips and Tricks
5. PET PEEVES
6. BEFORE
7. TYPES OF MEETINGS •  BRAINSTORM
8. PROBLEM SOLVING MEETING •  GOAL: Discuss issue and decide how to solve it 1.  Identify the problem 2.  Determine causes 3.  Generate solutions 4.  Evaluate proposed solution 5.  Make a choice
9. INFORMAL MEETING •  GOAL: To give or receive information about an idea or important matter 1.  Does it need to be a meeting? 2.  Agenda 3.  Follow-up
10. BRAINSTORMING MEETING •  GOAL: To produce new ideas about a topic 1.  Before the meeting, participants should be told objective of the session and their role in the session. 2.  Only ask for ideas if you are willing to consider them 3.  Avoid judging ideas 4.  Don’t rule out wild ideas
11. WHO WILL BE THERE? •  Who is around your table? •  Diversity •  Skills •  Passion •  Business Acumen •  Specialty Needs •  Agendas
12. YOUR ROLE •  Leader •  Set Ground Rules •  Agenda •  Communication •  Confirmation •  Attendee •  Be Prepared
13. STRATEGIC VS TACTICAL STRATEGIC TACTICAL Future Present Long-Term Immediate Anticipatory Reactive Growth-Oriented Survival-Oriented
14. AGENDAS • Create it • Send it
15. AGENDAS: KEY PARTS • Title • Attendees • Date, Time, Location • What to Bring • Goal Statement
16. ASSIGN TASKS • Give each participant a job
17. DURING
18. Shoot at sight •  Picture consisting of 4 different pairs of footwear •  Picture of 3 women wearing the same color shirt/pant •  Picture of a stick man figure made with objects in the room. •  Picture of 7 hands placed one above the other, left hand above right •  Picture of 2 people wearing wrong pair of footwear •  A picture of 3 people seated in a chair
19. ACTION ITEMS • Setting Commitments
20. TIME MANAGMENT •  Send a reminder notice •  Stick to your schedule •  LEADER: Start on time, regardless of when people arrive •  ATTENDEE: Review agenda ahead of time and write notes •  ATTENDEE: Arrive 5 minutes ahead of time or email/call
21. MOTIVATING • Action Plans
22. BOARD MEETINGS Board Meeting vs. Bored Meeting Materials sent out at least 1 week in advance No meeting longer than 2 hours No report longer than ½ a page Consensus and Strategic Agenda Hands on Activity Everything labeled Discussion or Action
23. MEETINGS Give me a job before I leave the room.
24. AFTER
25. TIPS AND TRICKS
26. Thanks •  Everyone likes a thank you note, take the time to jot quick ones on paper or emails when people do something awesome for you.
27. 804-852-6409 Sarah Milston {The Spark Mill} to talk: 804.852.6409# to write: sarah@thesparkmill.com to browse: www.thesparkmill.com# Files from today http://bit.ly/CISSHARE