9-5 How to Determine Urgency

Transcript

1. Transcribed by https://otter.ai - 1 - 9-5 How to determine urgency - DP To do list Patricia Sung 00:00 Hey, they're successful. I'm in our Wednesday meeting last week, one of the moms asked how do we really know when something is urgent or important because everything feels urgent and everything feels important. So I'm going to do two quick videos on how to determine urgency and how to determine importance. So the first one for urgency. The first question to ask yourself is when you're thinking about the urgency, what timeframe Are you planning? And right now? Are you looking at your to do list just for today? Then how urgent is is whether or not it needs to be done today? Because that's what you're planning for. If you're planning your whole week, like we talked about in 10 major mastery, then that would be okay. Is this something that's urgent this week? And then, you know, does it have an urgency within the week, like it has to be done today, or it has to be done by Thursday. It could be like, if you're planning your like, what you're doing for your month, or quarter or a year, if you even look that far ahead, then your urgency changes with whatever timeframe you're in. Patricia Sung 00:56 So that's the first important thing is just what timeframe are you looking at, and you're planning to decide whether or not this thing is urgent. And then the second part is looking at what happens if you didn't do it? In this timeframe. So if this items, we just feel like everything's urgent, so as soon as it pops up, I'm gonna do this right now. It's like, well, what happens if you didn't do this thing right now, but didn't happen today? What's the consequence? Generally speaking, it's some kind of lost opportunity, like the the form has to be turned into school by this date, or else, you know, your kid can go on the field trip. So what's that last opportunity? What happens? If you don't do the thing on that day? That answer will then lean into your importance. But knowing that is how you can determine your urgency is like, what happens if I don't do it that day? That will determine whether or not truly is urgent? Does it have to be done today? Really, times we will be okay. We don't do it today. Patricia Sung 01:55 The reason we feel like it's urgent, is because we haven't closed the loop. So I think about as like, when we have this task, that's like running around in our head and it's spinning, spinning, spinning is in its Garrett like garnering our attention, because we haven't given it a home. So when we've said, Okay, I know that I need to do this permission slip form. And it's just like eating away at my head because I haven't done it. You're like, oh, I'll just do it right now. In that case, like that makes sense. Because it may only take you like a minute or so like that's a, you know, something that I do try to do like if it's going to take me like under a minute or two. If I can do it right then. And it's not like creating a problem. Otherwise, I'll try to just knock it out. Right, then. Can I fill out that form? Right now? Can I pay that bill right now? If I can Great. I'm in the middle of something No, I can add? How do we close that loop? How do we make sure it doesn't get lost in the shuffle, that's where we get panicky, because a lot of times when we don't have a plan for that thing, that's when things fall through the cracks. That's when we drop balls. And that's when we start to feel bad of ourselves, which means our anxiety goes up or paranoia goes up, because we don't want things to fall through the cracks. So when we have a plan for
2. Transcribed by https://otter.ai - 2 - that task, that's how they don't fall through the, through the cracks. And that's how we can lower anxiety sitting around them. Patricia Sung 03:11 So how will you close that loop? This is where we when we create this, you know, our honor, our priority list is like adding it into that place. If you know you're gonna go back and look at this list that's going to close that loop for you. If you know that this list is going to disappear into the abyss of all paperwork that you don't go back and look at, then you're not closing the loop for you. So that's why we're creating these habits on how are we creating systems in place so that the things don't fall through the cracks? It's like this is the reason this is why we're doing that. Because otherwise the task just not our brains and increase our anxiety. Okay, so circling back around when we're determining urgency, What's the timeframe that you're planning in? And then what happens if you don't do it in that timeframe? Is there some consequence that occurs? Is there some like cut off or whatever? And what opportunity is lost if it doesn't get done in that timeframe? Because it turns out that even if something is really urgent, if it's not important, then we don't need to do it. Okay, so tune back in to the other video where we talked about how to determine importance.