How To Do Effective Meeting

How to create an effective meeting by defining rules of meeting and trait on how meeting should been prepared

Transcript

1. Confidential Customized for Lorem Ipsum LLC Version 1.0 eF-fective Meeting Sebuah daya dan upaya
2. How many times in A week Do you have meeting?
3. “31 hours wasted in months for meeting” - https:/ /www.cbsnews.com/news/how-much-do-useless-meetings-cost/
4. We should ... Define rules of Meeting
5. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round
6. Whats our current meeting in Team Lead
7. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round If you don’t need to have face-to-face meeting, don’t. If yes ... If you/he/she doesn’t need to attend meeting, don’t. If yes … Prepare, invitation and objective transparency
8. What’s the problem of meeting … ones that lack an agenda, rat hole on irrelevant topics, end without decisions and serve as platforms for managers who fail to follow up with action items
9. What if we ... Don’t have meeting
10. But we ... Still need to have meeting
11. How could we ... Don’t need to have meeting unless it’s should have to ...
12. We should ... Have tactical meeting not status meeting
13. Tactical Meeting https://medium.com/@bcroke/how-to-run-a-holacracy-tactical-meeting-b3e4e72cae0d
14. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Build your agenda 24 hours before meeting Prepare your issue/tension Use Trello if you can
15. Update Asynchronously
16. We should ... Embrace technology Trello, G.Hangout, G.Docs, Slack
17. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round
18. Tactical Meeting
19. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Straightforward Focus No Multiple Discussions
20. We should not ... Have meeting in a midweek http://futureofwork.nobl.io/future-of-work/why-asanas-no-meeting-wednesdays-increase-productivity
21. We should not ... Invite too many irrelevant people If you wasted 1 hour meeting with 10 people, you have wasted 10 organizational hours. Multiply that with your hourly rate (Rp), boom!
22. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Good facilitator Stick to your schedule Do it asynchronously if possible Ask your audience if time will pass up
23. Things to learn from discussion Don't problem solve in the room. This is a challenge, but don't use the meeting itself to try to solve a messy problem or come to a consensus on a decision. If a decision needs to get made, capture it as an action and move on. Schedule a quick follow up chat, or just pull the necessary people aside after the meeting to get it done
24. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Summarize your action plan Ask your audience for meeting feedback Try a lot of method, iterate and getting feedback
25. We should ... Innovate our meeting Ex: standup, outdoor, informal, scrumban, remote meeting, activities, ice breakers
26. We should ... Criticize our process of meeting (experiment, feedback, innovate)
27. Rules of Meeting 1. 2. 3. 4. 5. 6.
28. Rules of Meeting 1. Ask yourself 2. Be Prepared 3. Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round
29. Thank you.