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How To Do Effective Meeting

How To Do Effective Meeting

How to create an effective meeting by defining rules of meeting and trait on how meeting should been prepared

Ahmad Anshorimuslim Syuhada

November 18, 2018
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  1. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round
  2. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round If you don’t need to have face-to-face meeting, don’t. If yes ... If you/he/she doesn’t need to attend meeting, don’t. If yes … Prepare, invitation and objective transparency
  3. What’s the problem of meeting … ones that lack an

    agenda, rat hole on irrelevant topics, end without decisions and serve as platforms for managers who fail to follow up with action items
  4. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Build your agenda 24 hours before meeting Prepare your issue/tension Use Trello if you can
  5. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round
  6. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Straightforward Focus No Multiple Discussions
  7. We should not ... Invite too many irrelevant people If

    you wasted 1 hour meeting with 10 people, you have wasted 10 organizational hours. Multiply that with your hourly rate (Rp), boom!
  8. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Good facilitator Stick to your schedule Do it asynchronously if possible Ask your audience if time will pass up
  9. Things to learn from discussion Don't problem solve in the

    room. This is a challenge, but don't use the meeting itself to try to solve a messy problem or come to a consensus on a decision. If a decision needs to get made, capture it as an action and move on. Schedule a quick follow up chat, or just pull the necessary people aside after the meeting to get it done
  10. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round Summarize your action plan Ask your audience for meeting feedback Try a lot of method, iterate and getting feedback
  11. We should ... Innovate our meeting Ex: standup, outdoor, informal,

    scrumban, remote meeting, activities, ice breakers
  12. Rules of Meeting 1. Ask yourself 2. Be Prepared 3.

    Set Agenda 4. No Crosstalk 5. Timely Tight 6. Closing Round