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UCDG - Applying a design approach to workshops, meetings and activities for happier teams

E1de986e1b1abe566bcaaf897f903a11?s=47 spencer
October 15, 2020

UCDG - Applying a design approach to workshops, meetings and activities for happier teams

The slides from my talk at the UCD Gathering online 2020.

E1de986e1b1abe566bcaaf897f903a11?s=128

spencer

October 15, 2020
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Transcript

  1. SPENCER TURNER | @productlean Applying a design approach to workshops,

    meetings and activities for happier teams While we wait… I always get nervous waiting to start. What do you do to help with nerves? If you have tips, please add them to the chat. (I listen to loud drum and bass!)
  2. SPENCER TURNER | @productlean Hello I’m Spencer

  3. SPENCER TURNER | @productlean Applying a design approach to workshops,

    meetings and activities for happier teams
  4. SPENCER TURNER | @productlean But Why?

  5. SPENCER TURNER | @productlean But Why? Our meetings are a

    waste of time.
  6. SPENCER TURNER | @productlean But Why? We never actually resolve

    anything!
  7. SPENCER TURNER | @productlean But Why? Nobody listens

  8. SPENCER TURNER | @productlean But Why? The same (loud) people

    talk all the time
  9. SPENCER TURNER | @productlean But Why? I don’t feel able

    to contribute
  10. SPENCER TURNER | @productlean But Why? No actions and no

    follow-up
  11. SPENCER TURNER | @productlean But Why? Nothing changes

  12. SPENCER TURNER | @productlean But Why? My calendar is just

    full of meetings
  13. SPENCER TURNER | @productlean But Why? I have no time

    to do ‘deep-work‘
  14. SPENCER TURNER | @productlean But Why? We’re having meetings about

    having meetings!
  15. SPENCER TURNER | @productlean But Why? I’m just not going

    to any more meetings ⛔
  16. SPENCER TURNER | @productlean But…

  17. SPENCER TURNER | @productlean But… There are meetings that I

    look forward to attending. Why is that?
  18. SPENCER TURNER | @productlean But…There are meetings that I look

    forward to attending. • I’m there by choice! • It has a clear agenda and format* • It is (well!) facilitated and moderated • It’s non-hierarchical (Everyone gets to speak)
  19. SPENCER TURNER | @productlean But…There are meetings that I look

    forward to attending. * In the Ether format - Emily Webber: https://intheether.xyz
  20. SPENCER TURNER | @productlean So…

  21. SPENCER TURNER | @productlean Meetings and Workshops should: Be something

    we see value in. Help us get aligned and get things done. Only require the relevant people. ⏰ Be timely, focused, and outcome oriented
  22. SPENCER TURNER | @productlean Less, but better!

  23. SPENCER TURNER | @productlean 1. Discover 2. Define 3. Design

    4. Invite 5. Deliver 6. Share Outcomes 7. Follow-up 8 Iterate / Improve
  24. SPENCER TURNER | @productlean James Macanufo: The 7Ps Framework https://gamestorming.com/7ps-framework/

  25. SPENCER TURNER | @productlean AN EXCELLENT BOOK!

  26. SPENCER TURNER | @productlean https://gamestorming.com/

  27. SPENCER TURNER | @productlean Remote Workshops

  28. SPENCER TURNER | @productlean Remote Workshops The same things apply…

  29. SPENCER TURNER | @productlean Remote Workshops Positives

  30. SPENCER TURNER | @productlean Remote Workshops Pitfalls

  31. SPENCER TURNER | @productlean Discover 1

  32. SPENCER TURNER | @productlean Discover Find the people you need

    to involve
  33. SPENCER TURNER | @productlean Discover Speak to everyone to decide

    what's needed
  34. SPENCER TURNER | @productlean Discover Discover what people don't like

    currently! ⚠ (and don't repeat it!)
  35. SPENCER TURNER | @productlean Define 2

  36. SPENCER TURNER | @productlean Discover Feedback your understanding of needs

    to all stakeholders
  37. SPENCER TURNER | @productlean Discover Outline a rough plan ✏

  38. SPENCER TURNER | @productlean Discover Confirm agreement (or review/action feedback)

  39. SPENCER TURNER | @productlean Design 3

  40. SPENCER TURNER | @productlean Design Structure (around goals)

  41. SPENCER TURNER | @productlean Plan for energy ⚡

  42. SPENCER TURNER | @productlean Design Activities

  43. SPENCER TURNER | @productlean Design Find a time (That works

    for everyone) ⌚
  44. SPENCER TURNER | @productlean Design Find a suitable space!

  45. SPENCER TURNER | @productlean Design Confirm the plan with Stakeholders

    again!
  46. SPENCER TURNER | @productlean Invite (How not to have no-one

    turn up!) 4
  47. SPENCER TURNER | @productlean Inviting Participants WIIFM?

  48. SPENCER TURNER | @productlean Inviting Participants Explain the value

  49. SPENCER TURNER | @productlean Inviting Participants Explain the desired outcome

  50. SPENCER TURNER | @productlean Inviting Participants State whether it's optional.

  51. SPENCER TURNER | @productlean Inviting Participants Make it personal. (Speak

    to people, don't just send an email!)
  52. SPENCER TURNER | @productlean Inviting Participants Require a response (Calendar

    invite)
  53. SPENCER TURNER | @productlean Inviting Participants Show your agenda.

  54. SPENCER TURNER | @productlean Inviting Participants State the Goal. (Are

    we sharing a strategic direction we've been set, or are we charting a course towards an outcome?)
  55. SPENCER TURNER | @productlean Inviting Participants Adjust for feedback

  56. SPENCER TURNER | @productlean Deliver Create and sustain an energised

    session. 5
  57. SPENCER TURNER | @productlean Deliver Cadence/Focus

  58. SPENCER TURNER | @productlean Deliver Documenting and keeping track

  59. SPENCER TURNER | @productlean Deliver Accept that your plan is

    a starting point, not reality! ⛷
  60. SPENCER TURNER | @productlean Deliver Hacks

  61. SPENCER TURNER | @productlean Share Outcomes 6

  62. SPENCER TURNER | @productlean Share Outcomes Write it up nicely.

  63. SPENCER TURNER | @productlean Share Outcomes Put it somewhere shared

  64. SPENCER TURNER | @productlean Share Outcomes Tell people

  65. SPENCER TURNER | @productlean Share Outcomes Tell people again!

  66. SPENCER TURNER | @productlean Follow Up! 7

  67. SPENCER TURNER | @productlean Follow Up! Check in

  68. SPENCER TURNER | @productlean Follow Up! Seek feedback!

  69. SPENCER TURNER | @productlean Follow Up! ON WHICH NOTE! http://freesuggestionbox.com/pub/iuvared

    Or @productlean Or spencer@leanproductconsulting.com
  70. SPENCER TURNER | @productlean Iterate / Improve! 8

  71. SPENCER TURNER | @productlean Any Questions? ?

  72. SPENCER TURNER | @productlean Thank you!